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2018 Annual Report • Finance Department • St. Anthony Village, Minnesota <br /> <br /> <br /> <br />1 <br /> <br />I. Finance Overview <br />The Finance Department administers the City of St. Anthony Village’s finance activities, <br />including the coordination and planning of all City financial information. The Department <br />provides cost effective services to the City Council, City Departments, and other governmental <br />units. In addition, the five staff members of the department provide accounting, financial and <br />utility billing services to other governmental units through shared services agreements. <br />The Finance staff supports City Council meetings and work <br />sessions throughout the year to provide financial information and <br />recommendations for Council approval. The Finance staff also <br />attends similar meetings of the governmental units served through <br />shared services agreements. <br />MISSIO N ST A TEMENT <br />Ensure that City resources and assets are managed effectively to <br />provide residents with the City services desired and to sustain the <br />City’s infrastructure for current and future residents. <br />FINANCE DEPARTMENT STAFFING CHANGES IN 2018 <br />Robin Hartfield, the Utility Billing Clerk for the past 15 years retired <br />in February 2018. Given that Robin provided us with ample notice <br />of her retirement date, we were able to plan and train for the <br />transition effectively. The planning included developing a rotation <br />of Payroll and Utility Billing (UB) duties between two staff <br />members. This structure increases the resiliency, customer service, <br />retention and internal controls as it relates to these functions. Staff <br />members trade off the Payroll and UB duties every six months. Thus <br />keeping staff current with the latest changes in both processes and a <br />set fresh of eyes on the process when they return. This structure <br />ensures will always be a trained staff handling these critical <br />functions during extended periods of time off or staff turnover. <br /> <br /> <br />6 <br />Council <br />Meetings <br />Attended <br />6 Council <br />Worksessions <br />Attended <br />39 Council <br />information <br />submissions <br />2 MWMO <br />Board <br />information <br />submissions <br />2 Birchwood <br />Utility <br />Committe <br />worksessions