CC WORKSESSION 04082008 - Laserfiche WebLink

Home Browse Search

Gray — Expressed concern with using data of only 2 years and would prefer to see cost over the last 5 — 7 years. He asked if the current budget included line items to cover the existing costs. Larson/Hartman — Yes, however, if the project is approved, the current budget would be redirected to the P/I payment. Ms. Rykken — Summarized by saying the project can be whatever size the City would like to make it. Within the framework of the project, is the ability for the City to change the project to fit the City's needs. Faust — thanked Johnson Controls and asked what direction the Council wants to take. Gray — Could staff do these changes? Can we do these effectively? Morrison — Some professional involvement would be necessary. If we were to do the project ourselves in -house we would add 15% - 20% to the project for professional services. Stille - Could we pull this off ourselves? His calculation indicated that Johnson Controls was $331,000 higher after factoring in professional services and doing it ourselves. Faust — Staff does not have expertise? Does staff want Council to pay $20,000 and do it ourselves or will they recommend Johnson Controls? Faust — Option C gives us the biggest bang for our buck (241 % return). Owner capital $69,553 plus he suggested adding back in the Facility Performance Indexing of $5,414 Mornson — Suggested that we move ahead with Johnson Controls. They have to guarantee the project, are professional in their approach and it forces us to do something. Thuesen- Cherry picking is not the way to go. He is okay with Option C, but wants a budget in place to replace the roof. Faust — Johnson Controls is a highly qualified company. They did a $6 million project for Rochester and highly recommended working with Johnson Controls. He indicated that the present roof is in good condition and we are not having any problems but indicated it should be part of the annual CIP plan. Faust — The Council doesn't seem to want to commit and asked each Council member to weigh in. Faust — Favor approval of Option C with the addition of the Facility Performance Indexing. Thuesen — Does not want cherry picking and supports Option C.