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Parks Commission Meeting Minutes February 10, 2003 Page 8 1 the City Council would like the Parks Commission to attend City Council meetings and provide 2 the Council with reports following their Parks Commission meetings. She stated that City 3 Council would also like to see more detail in the minutes. She reviewed the cable casting 4 process with the Commission. She reviewed the City Council meeting schedule stating that they 5 could attend either the 2nd or 4th Tuesday of each month. 6 7 Commissioner Wagner agreed that taping the minutes and improving the detail of the minutes 8 would help to avoid any misunderstanding of statements. He further stated that more detail 9 within the minutes would provide the Commission with reference points of issues discussed. 10 11 Chair Jindra asked if they have any options for cable casting. Council Liaison Sparks suggested 12 that Public Works Director Hartman work with City Staff. Public Works Director Hartman 13 stated that they would have to use the bench until they have wiring details determined. 14 15 B. Silver Point Park Building 16 17 Chair Jindra clarified that the discussion was to change the present location for the warming 18 house. 19 20 Public Works Director Hartman provided the Commission with an overview stating that they have begun to break ground. He explained that the Residents along 88th had issues with where 22 the building would be positioned stating that it would impact the field too much. He stated that 23 they met to determine if they could re -orientate the building. He stated that they received the 24 final numbers from Thompson Homes and reviewed the memo with the Commission. He stated 25 that the original bid came in at $256,770.00 and that the park was being funded by DNR. 26 27 Public Works Director Hartman reviewed the funding issues with the Commission stating that 28 the Contractor for Thompson Homes presented additional costs due to the reorientation of the 29 building and poor soil in the area. He stated that there would be additional design requirements 30 and a high-test footing should be done. He stated that there were additional costs due to the 31 weather conditions and a change to the heating system. He stated that with these changes the bid 32 is now at $353,794.00. He explained that this places the cost at 30% over the original bid stating 33 that this is unacceptable. He stated that they discussed their concerns with Thompson Homes 34 and in turn, Thompson Homes reviewed the issues with their subcontractors. He stated that the 35 memo is now the bid. He stated that Council has decided not to proceed with this project 36 because the dollar amount is unacceptable. He stated that Thompson Homes has been informed. 37 He explained that the City Attorney is reviewing the plan in addition, Mr. Hartman is having the 38 entire plan reviewed by another organization for a second opinion on the costs. He stated that 39 the results would be provided to Council for their review and consideration. 40 41 Public Works Director Hartman suggested reviewing the location and size of the building. He 41 suggested reviewing the off -parking lot and relocate the basketball court. 44 45 Commissioner Wagner clarified that by going through the re -bid process they would be able to get the bid back down to $256,000.00 and would it include the changes to move the building out