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Parks Commission Meeting Minutes November 10, 2003 Page 2 Rich Koechlien, URS noted four open issues 1. The sod and irrigation for the Varsity Fields, 2. The bases, 3. The installation of the hockey boards, 4. The football field and practice field. 5 Mr. Koechlien addressed the Varsity fields stating that they have been working on the areas Mr. Urdahl 6 was most concerned about. He noted that Mr. Urdahl, with assistance from the City, took care of the 7 removal of the sod and also assisted with the irrigation. 9 Mr. Koechlien reviewed their discussion regarding the placement of the bases stating that the Soccer 10 Organization also utilizes the same fields and has expressed concerns regarding the Ag line on the 11 fields. He stated that they have suggested separate fields and reviewed with the Commission. 12 13 Mr. Koechlien reviewed stating that installation of the hockey boards could be affected due to the 14 weather. He explained that if the current weather conditions continue to hold that they might have time 15 to install the boards adding that if it gets too cold they might not be able to install the boards. He stated 16 that they have been working with Veit and the City Staff adding that they would make the changes, 17 weather permitting. He stated that they would review the boards to ensure that no nails or boards would 18 be a safety concern. He stated that the gap issues would be addressed in the spring. 19 20 Mr. Koechlien reviewed the progress for the football field and practice field with the Commission noting that they would reseed areas of the fields in the spring. He stated that he would work with John 22 Hopco and Veit on this issue. 23 24 Chair Jindra asked if they were coordinating the overall site maintenance with Mr. Hopco. Public 25 Works Director Hartman explained that they are working with the High School and Mr. Hopco with 26 regards to ongoing maintenance and irrigation of the fields. He further explained that the High School 27 and the City would share the maintenance costs. 28 29 Chair Jindra asked if the hockey rink would be available for use this winter. Public Works Director 30 Hartman stated that it would be available along with the other rinks and reviewed the rink locations with 31 the Commission. 32 33 Chair Jindra asked if the asphalt issues were addressed. Mr. Koechlien stated that he has discussed the 34 issues with Veit several times over the past four months noting that he has not received a response from 35 Veit and that he is not sure if it has been addressed yet. He noted that this issue has been a concern 36 since the July punchlist. He stated that in his most recent conversation with Veit he was told that they 37 would look into it adding that weather could be a factor. He stated that if it is not completed this fall 38 that it would be included as a part of the Warranty period and completed in the spring. 39 40 Chair Jindra asked if the drinking fountain had been addressed. Mr. Koechlien stated the drinking 41 fountain would be addressed in the spring. 4? • Chair Jindra asked Mr. Koechlien if he is working with Mr. Urdahl on the dugouts. Mr. Koechlien 44 stated that he provided Mr. Urdahl with the utility plans adding that the irrigation contractor has not yet 45 provided the site plans that are also required.