RES 21-041 APPROVING THE AGREEMENT WITH RAMSEY COUNTY FOR ELECTION SERVICES 2021-2026

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e) Send required mailed notice of levy referendum in accordance with Minnesota Statutes section 126C.17, subd. 9(b). f) Provide recruitment information about serving as an election judge within City and School District and on the School District and City's website. g) Provide the title and text of City or School District questions to be placed on the ballot in accordance with Minnesota Statutes sections 205.16 subd.4 or 205A.05, subd. 1 h) As needed, identify new locations the City or School District would prefer to use as precinct polling places on Election Day. Annually approve polling places in accordance with Minnesota Statutes section 2046.16. Provide resolution of approved polling locations to the County by the December 31 deadline set forth in section 204B.16. i) Draft, schedule, and approve all resolutions required of the City or School District in Minnesota Election Law to administer elections. j) Designate a person who will be the principal contact for the County. 6. Office Space and Equipment Storage The County will provide suitable office and warehouse space to conduct all election -related activities and for storage of election equipment and supplies. 7. Costs and Payment Payments to cover the costs incurred by the County in the performance of the provisions of this Agreement for regularly scheduled elections will be made by the City and School District in eight equal quarterly amounts for a two-year budget period, for a total of 24 quarterly payments during the Initial Term of the Agreement. Payments will be due on March 31, June 30, September 30 and December 31 of each year. The cost of election services billed to the City for Regular Elections for the 2021-2022 calendar years will be $57,960.00. The cost of election services billed to the School District for Regular Elections for the 2021-22 calendar years will be $3,845.33. The County will provide an initial cost estimate for the 2023-2024 calendar years to the City and School District no later than April 1, 2022, and an initial cost estimate for the 2025-2026 calendar years by April 1, 2024. Such initial cost estimates will become final if the County does not provide an updated cost estimate by July 1 of the year the cost estimates are provided. Costs will be adjusted as necessary by the County to account for the following factors: 1) estimated voter turnout; 2) labor contracts and agreements for non -represented employees approved by the Ramsey County Board of Commissioners; 3) changes in the Consumer Price Index for the Minneapolis -Saint Paul metropolitan area, as determined by the U.S. Bureau of Labor Statistics for the previous two-year period; 4) changes in state, federal, County, City or School District legal requirements, as applicable; and 5) other factors having a significant impact on election costs.