2020 Finance Department Annual Report

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2020 Annual Report • Finance Department • St. Anthony Village, Minnesota 25 EXTERNAL - ACCOUNTING, HUMAN RESOURCE AND UTILITY BILLING SERVICES Mississippi Watershed Management Organization City of Birchwood Village Accounting and Financial Services Human Resource Services Utility Billing Services • WEEKLY PROCESSING OF PAYABLES • BI-WEEKLY PROCESSING OF PAYROLL • MAINTENANCE OF GENERAL LEDGER • MANAGE ANNUAL AUDIT PROCESS • DAY TO DAY CASH MANAGEMENT SERVICES FOR RECEIPTING AND DISBURSEMENTS • ONSITE STAFF OFFICE HOURS TO FURTHER DEVELOP MWMO ACCOUNTING PROCESSES • RETENTION SYSTEMS • PREPARE AND TRACK MWMO’S INVOICING AND COLLECTIONS • INTRODUCED IN 2015 NEW FINANCIAL REPORTING FOR THE EXECUTIVE BOARD COMMISSIONERS • ASSISTED EXECUTIVE DIRECTOR IN DEVELOPING THE ANNUAL PROCESS TO EVALUATE THE USE OF CUMULATIVE LEVY AVAILABLE FOR PROJECTS AND PROGRAMS • ASSIST EXECUTIVE DIRECTOR IN REVIEWING THE ADMINISTRATIVE FUND MINIMUM BALANCE POLICY • IN 2015 ASSISTED WITH ESTABLISHING A BROKERAGE ACCOUNT TO EXPAND INVESTMENT OPTIONS TO INCLUDE CD’S AND US GOVERNMENT AGENCIES • ASSIST COORDINATING THE RECRUITMENT, SELECTION, ORIENTATION, AND PLACEMENT OF CANDIDATES FOR EMPLOYMENT. • COORDINATION AND ADMINISTRATION OF THE EMPLOYEE INSURANCE BENEFIT PROGRAMS AND ANNUAL RENEWAL PROCESS. • ASSIST IN THE DEVELOPMENT, MAINTENANCE AND COORDINATION OF THE EMPLOYEE PERFORMANCE EVALUATION PROCESSES • RECOMMENDING, DEVELOPING, ADMINISTERING, AND EVALUATING HUMAN RESOURCE POLICIES, PROCEDURES AND BEST PRACTICES • PREPARES REPORTS AND MAINTAINS RECORDS AS RELATED TO PERSONNEL MANAGEMENT • QUARTERLY BILLING OF UTILITY ACCOUNTS • FINAL BILLING FOR RESIDENTS LEAVING BIRCHWOOD • ACCOUNT SET-UP FOR NEW RESIDENTS • PROCESSING OF UB PAYMENTS • SUMMARY REPORTS OF BILLINGS AND COLLECTIONS • ANNUAL UTILITY RATE ANALYSIS