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REQUEST FOR COUNCIL CONSIDERATION To:Saint Anthony Village City Council From:Jon Mangseth, Police Chief Date:December 14, 2021 City Council Meeting Resolution:Agreement with Pro-Suites for Police Department Records Management System OVERVIEW The St. Anthony Police Department’s current Records Management System (RMS) from LETG-Law Enforcement Technology Group is approaching end of life. The company has been sold twice in recent years and the current provider will only maintain but not upgrade the system as we move forward. In addition, the current Metro I-net Server that houses LETG is approaching end of life. In our collaborative work with the Department of Justice (DOJ) Community Orientated Policing Services (COPS) Office (2017) we identified the need to provide for a more efficient RMS that will save officer/staff time, fulfill our commitment to police department’s strategic plan and efficiently provide detailed statistical information to the community. We are part of a RMS User Group with three other police departments, which saves on the cost, as we are sharing many of the costs across multiple agencies. As a group, we have chosen to purchase Pro-Suites RMS. Pro-Suites is also the service provider for Tri-Tech, which is an RMS/CAD (Computer Aided Dispatch) program for larger departments. Both Hennepin and Ramsey County Dispatch currently use Tri-Tech. This will allow any information entered by the dispatchers, to populate into our in-house RMS. With Pro RMS: •Enter information once, saving on data entry •Export cases to prosecutor for use in court •Save time by moving a case from the call all the way through the system to testifying in court •Ability to provide customized and detailed statistical reports •Officers can report from the field and electronically submit case reports •Save hours each month in National Incident Based Reporting System (NIBRS) data corrections •Provides the capability for the PD to easily build custom modules on our own and thereby avoid additional charges from the vendor •All personnel can create a personalized dashboard to view real time data pertinent to making decisions critical to their roles and responsibilities with the agency In the quote received from Central Square (parent company), they will also migrate all our current RMS records into the new RMS program. 125