CC WS PACKET 09272022 - Laserfiche WebLink

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MEMORANDUM To:Saint Anthony Village City Council From:Nicole Miller, Assistant to the City Manager Date:September 27, 2022 City Council Work Session Request:Review of Proposals (RFP) for Solid Waste and Recycling Services BACKGROUND Our current organized collection contract for solid waste and recycling ends April 1, 2023. Staff has engaged in discussion with the Council on desires for the next solid waste and recycling contract. Through discussions with the Council, and guidance from Foth Infrastructure & Environment, LLC, the below items were identified to be included/revised from the previous RFP: Seek proposals from a single hauler to service the whole City Curbside organics collection Weekly recycling collection In addition to the above listed updates, the following items have also been included: Inclusion of collection of waste and recycling for all City facilities Inclusion of hauler-staffed Spring Clean-Up Event Separation of refuse collection and disposal prices for increased transparency PROPOSAL EVALUATION The City received two proposals for our next solid waste and recycling contract. Those proposals were from Walters Recycling & Refuse and Aspen Waste Systems, Inc. City staff assembled a Proposal Review Committee, comprised of our City Manager, Assistant to the City Manager, Public Works Director, Finance Director, and Ramsey County Environmental Health Specialist. The committee reviewed the proposals as submitted and evaluated the following areas: Disruption of service Experience and Capacity Thoroughness and Responsiveness to RFP References Foth provided financial analysis and comparisons to the group on for both proposals. The committee formulated follow up questions for both haulers prior to in person interviews. These additional questions as well as the in person interview allowed the committee to dive deeper into conversation with the haulers on items such as; customer service, organics and pricing.