CC PACKET 01102023 - Laserfiche WebLink

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Page 20 A description of the methodology used to calculate the Composition, including number of samples, dates weighed, and City route(s) used for sampling. The Contractor shall provide the City with a copy of the analysis for each year of the Contract. 11.2.6.Vehicle Report By January 15 each year, the Contractor shall provide the City with a yearly written plan of the type, age, make, model, and fuel type of all vehicles that will be used for the upcoming year. 11.2.7.Annual Work Plan By January 15 each year, the Contractor shall provide the City with an annual work plan addressing what assistance they will provide the City both to enhance the program to meet program goals and what City events they plan to participate in over the upcoming year. 12.PAYMENTS 12.1.Payment Responsibilities The Contractor will invoice Customers directly for Refuse, Recycling, Yard Waste and other solid waste Collection services, and offer Customers the ability to pay and receive bills electronically. The Contractor shall invoice customers for Extra Collection Services, Bulky Waste, appliances, Electronic Waste, and other Bulky Waste Collection services as detailed in the Price Schedule document in the Exhibits. Upon request of the City, the Contractor will provide invoices to the City to be audited. 12.2.Rate or Fee Increases Any attempt by the Contractor to increase any rate or fee not specified in this Contract or the associated RFP shall be null and void and may subject the Contractor to the default remedies of the Contract. In addition, any proposed request for retroactive City approval of any rate or fee increase already imposed on Customers will be denied by the City. Fee decreases can be implemented by the Contractor without City approval but must be reported to the City Manager at least two weeks prior to the decrease. 12.3.Delinquent Accounts Delinquent accounts shall be defined as those Customers who have not paid and are 90 days past due with a balance of at least $50. The Contractor will be responsible for collecting all charges from each Household. The Contractor shall make good-faith efforts to collect all amounts due, including but not limited to: past due notification mailings, phone calls and/or use of a Collection agency. All such efforts shall be documented and paid for by the Contractor. The Customer must be sent at least three notices during this time of amounts past due, no more than two of which shall be in electronic form. The Contractor will be responsible for sending the City a list of the delinquent accounts by no later than August 31st of each year, and then provide updates to the City as requested. The City will certify to either Hennepin or Ramsey County, on an annual basis, all delinquent accounts. These amounts will be payable with the owner's property taxes. The City will certify the total of delinquent amounts to be assessed by the City no later than November 30 each year, and reimbursement to Contractor by January 1 the following year. 135