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March 14, 2023 <br />Page 2 <br />For the work under the retainer, items such as meetings, routine City correspondence and <br />ordinance/planning work that is generated and initiated by the City itself (as currently done <br />with NAC), would be covered for all related City-initiated costs. The proposed retainer level in <br />the attached contract draft is set to reflect the pattern of the last few years of City-initiated <br />invoicing. Looking back to see NAC’s City-initiated invoices to the City, they have averaged <br />slightly more than the proposed amount on an annual basis. <br />The second category is the work that is generated/initiated by private property <br />owners/developers, etc. who usually (perhaps not always) will have established an escrow for <br />their inquiries and applications with the City. Mr. Grittman would continue to invoice for this <br />work on a detailed basis so the City could assign his costs to the applicant’s escrow account. <br />The third category is a separately budgeted set of City projects, but outside of the routine <br />correspondence, research, and inquiries. These would be projects that the City may ask him to <br />work on under either an hourly or fixed-fee amount. These are relatively rare, usually larger <br />projects, and would be negotiated as they come up. <br />RECOMMENDATION <br />Staff recommends approval, as Mr. Grittman has served the City very well to date, and little <br />would change from the form and substance in service to the City. <br />To effect this change, the City would cancel the agreement with NAC as of May 31, 2023, and <br />approve a new contract with Grittman Consulting, LLC effective as of June 1, 2023. <br />ATTACHMENT <br />•Contract with Grittman Consulting, LLC <br />•Steve Grittman Resume <br />•Resolution 23-030