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City Council Regular Meeting Minutes May 9, 2023 Page 3 Councilmember Webster stated she appreciates Councilmember Randle's perspective. This highlights some of the complex decisions the Council must make. Mayor Stille stated that during a bus tour Council was encouraged to keep the corridor. He does not feel a storage facility at that location is appropriate. 8 Motion by Councilmember Webster, seconded by Councilmember Walker, to approve 9 Resolution 23-029 a Resolution Denying a Request for a Vacation of an Easement and Easement 10 Agreement in the C, Commercial District. 11 12 Motion carried 4-1 (Randle). 13 14 B. Resolution 23-030 — Approving a Contract with the City Planner. 15 16 City Manager Yunker reviewed for the past 5 years, Steve Grittman has served as the contract 17 City Planner for the City of Saint Anthony Village, through a contractual relationship with 18 Northwest Associated Consultants, Inc. (NAC). NAC is re -ordering its work and company 19 arrangements, to become effective on June 1, 2023. NAC will continue as a company handling 20 the majority of the company's current clients, but under new ownership. 21 22 Mr. Grittman will be transferring his ownership share to a senior staff member with the except 23 that he will retain the contracts of four current clients, one of which is Saint Anthony Village. 24 The others being Monticello, Buffalo and currently Montrose. 25 26 The change will allow relinquishing some of the other client and supervisory responsibilities, a 27 significant amount of company administration, allow him to be responsive to his retained clients 28 and shed some of the current overhead, which allows for cost efficiencies that can be passed onto 29 the City. 30 31 The contract that is attached for Council's review, serves as Mr. Grittman's proposal to retain 32 Saint Anthony as a client. Essentially, it creates 3 categories of work: 33 1. City -initiated routine/daily work, research, and correspondence as part of a retainer; 34 2. Privately initiated work assignable to development applications and escrows; 35 3. Non -retainer City work, which would be jointly budgeted due to the uniqueness and 36 scope of each project. 37 38 For the work under the retainer, items such as meetings, routine City correspondence and 39 ordinance/planning work that is generated and initiated by the City itself (as currently done with 40 NAC), would be covered for all related City -initiated costs. The proposed retainer level in the 41 attached contract draft is set to reflect the pattern of the last few years of City -initiated invoicing. 42 Looking back to see NAC's City -initiated invoices to the City, they have averaged slightly more 43 than the proposed amount on an annual basis. 44 45 The second category is the work that is generated/initiated by private property 46 owners/developers, etc. who usually will have established an escrow for their inquiries and