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City Council Regular Meeting Minutes August 8, 2023 Page 4 1 20 local small businesses will be selling merchandise and amplified music will be playing. They 2 expect approximately 100 people to attend the event. No alcohol will be served. 4 Staff recommends approval of the Special Event Permit to David Maceda for August 27, 2023. 5 6 Councilmember Jenson stated he does not see any reason this should not be approved. 7 8 Motion by Councilmember Walker, seconded by Councilmember Jenson, to approve Resolution 9 23-043 — Approving a Special Event Permit at 2510 Kenzie Terrace on August 27, 2023. 10 11 Motion carried 4-0. 12 13 C. Resolution 23-044 — Authorizing Staff to Contract with Rose City to Replace Dynamic 14 Display Sign at City Hall. 15 16 Assistant to the City Manager Miller reviewed the current McKay LED dynamic display sign 17 located at City Hall was installed in 2000 and is no longer working. Over the years we had been 18 fortunate to have one option for sign repairs unfortunately our repair service is no longer 19 available and we have been unable to locate alternative repair services for the sign. 20 21 Staff has participated in demonstrations from two vendors and is recommending Option #2 in 22 full color, from Rose City. The cost of the new sign is $53,231.00. This includes installation of a 23 new 15.85mm message center on our current sign base, removal and disposal of existing sign, 5 24 year warranty on parts & 1 year warranty on labor and lifetime cellular plan. Electrical hookup 25 for the new sign will be an additional charge. The sign is a budgeted item for replacement in 26 2024. 27 28 Highlights of the sign operation include: 29 • Cloud based program, ability to edit from anywhere. 30 • Ability to change color of text. 31 • Ability to add play schedule to message. 32 • Ability to Activate Amber Alerts and (Integrated Public Alert & Warning System) 33 IPAWS alerts to sign. 34 • Functionality to utilize images if allowed in the future. 35 36 Staff is recommending authorizing staff to contract with Rose City for replacement of dynamic 37 display sign at City Hall. Ms. Miller asked if Council wishes to have the Code Review 38 Committee take a look at our dynamic display sign ordinance and review for modifications to 39 current policies and comparisons to surrounding cities? 40 41 Councilmember Jenson asked if the current sign is no longer repairable and Ms. Miller stated 42 that is correct. Councilmember Jenson asked about what the Code Review Committee would 43 review and Ms. Miller stated they would review color of the signage and whether images should 44 be included. 45