CC PACKET 04232024 - Laserfiche WebLink

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CONTRACT APPROACH Determined by allocating costs based on a 50/50 blend of population percentage and call volume percentage, applied to total police costs. Numbers are rounded for clarity: POPULATIONS CALLS FOR SERVICE BLENDED COMBINED COST ALLOCATION(2020 US CENSUS)(YEARLY AVERAGES ON SAV METHODOLOGY) TOTAL SAV FH LD TOTAL SAV FH LD 50%SAV FH LD 17,000 9,300 5,400 2,300 12,800 7,900 2,800 2,100 POP 55%32%14% 55%32%14%62%22%16%CALLS 62%22%16% BLENDED 58%27%15% Based on draft methodology, below is the preliminary, estimated contract range. Numbers are rounded for clarity and accelerated by a 4% inflation assumption: Additional personnel, operating and equipment costs $1,400,000 - $1,500,000 Shared Fixed costs and capital contribution $250,000 - $300,000 Preliminary contract price range in 2026 $1,650,000 - $1,800,000 The 2024 Police Department operating and capital equipment budget is summarized below, and an estimated combined budget based on the preliminary scenario described above, rounded for clarity: 2024 Police Services Budget (SAV & Lauderdale) Current Additional Direct Costs Preliminary Combined Personnel and operating costs (less revenues) $4,550,000 $1,350,000 $5,900,000 Capital equipment costs (average annual) $200,000 $50,000 $250,000 Total $4,750,000 $1,400,000 $6,150,000 FACILITY NEEDS In the Spring of 2023 City staff engaged Oertel Architects to perform a facilities report focused on ensuring all maintenance needs are reflected in the City’s Capital Improvement Plan. In addition, staff asked the architects to discuss facility usage for certain buildings and draft options for future renovations/expansions for the City Council to consider at a later date. This was the focus of the City Council’s ‘Tour of the City’ in 2023. The architects discussed the Police Department facility with staff about short term and long-term needs for the department and how that relates to the building and space usage. Staff highlighted a need for a professional work environment to draw recruits to a changing police department, including but not limited to: Repurpose existing spaces to be more useable Need for training and meeting space Larger secure evidence storage Improve daylight access Add additional equipment storage Rework locker rooms Improve reception area Larger garage and secured storage The architect’s estimation for renovations/expansion of the existing facility to address all needs would be in the range of $1,800,000 - $2,200,000, in 2025 dollars.