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City Council Regular Meeting Minutes <br />November 12, 2024 <br />Page 6 <br />1 Staff recommends authorization for staff to accept the grant awards and execute the grant <br />2 agreements from the Minnesota Department of Commerce. Staff further recommends <br />3 authorization for staff to execute contract agreements with the developer, All Energy Solar, to <br />4 proceed with the solar installations at Public Works and the Water Treatment Facility under this <br />5 grant program. <br />6 <br />7 Ms. Saulog presented a Power Point and reviewed the Timeline and RFP Process Summary. <br />8 Charts showing the expected solar production were provided for Council consideration. <br />9 <br />10 Also provided for Council consideration were the Grant Award decision letter, Developer <br />11 proposal – Public Works, Developer proposal – Water Treatment Facility, Developer/City <br />12 contract agreement – Public Works, Developer/City contract agreement – Water Treatment <br />13 Facility, Draft State of Minnesota Grant Contract Agreement and Resolution 24-079. <br />14 <br />15 Councilmember Jenson referred to the Public Works Building with an 88% payback. Ms. Saulog <br />16 stated it shows what the building is currently using for electricity along with the first year solar <br />17 production. The City would receive net metering credits. Councilmember Jenson asked about the <br />18 ROI. Ms. Saulog stated it is 3 years. The Water Treatment Facility payback is also 3 years. <br />19 <br />20 Mayor Webster referred to the cost given the grant funding. The City funds used will be paid <br />21 back in 3 years. <br />22 <br />23 Councilmember Doolan stated this is a great project and incredible savings to the City. The ROI <br />24 is a payback period of less than 2 years. She asked when construction would begin. Ms. Saulog <br />25 stated it is slated for Q2 or Q3 for 2025 on the water treatment facility. <br />26 <br />27 Motion by Councilmember Jenson, seconded by Councilmember Doolan, to approve Resolution <br />28 24-079 – Authorizing Participation in the Solar on Public Buildings Grant Program and <br />29 Approving Agreements with Developer for City Solar Installations. <br />30 <br />31 Motion carried 4-0. <br />32 <br />B.33 Capital Improvement Projects (CIP). <br />34 <br />35 Finance Director Deborah Maloney reviewed a PowerPoint on Capital Funds 2025-2041. <br />36 <br />37 The Capital Funds Purpose – Capture the big picture of equipment used in the current delivery of <br />38 City services. With the big picture established: <br />39 Equipment replacement timing proactively managed to ensure availability of resources. <br />40 Allows time for investigating replacement alternatives: <br />o41 Sharing of equipment. <br />o42 Leasing. <br />o43 New equipment options that provide greater functionality or are less costly. <br />44 <br />16