HRA MINUTES 12102024 - Laserfiche WebLink

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Housing and Redevelopment Authority Meeting Minutes December 10, 2024 Page 3 1 • Task 2 — Provide environmental oversight during UST removal activities (soil sample 2 collection). 3 • Task 3 — Manage contaminated soils encountered during excavation activities (landfill 4 disposal coordination). 5 • Task 4 — Coordinate with the MPCA. 6 • Task 5 — Prepare Petrofund Reimbursement Application 7 • WSB Fee = $23,310. 8 9 Petrofund Reimbursement 10 • Portions of construction and WSB engineering costs eligible for reimbursement via 11 Petrofund. 12 • Only costs associated with management and disposal of petroleum contaminated soil. 13 • Does not include actual tank removal. 14 • Must be grossly contaminated/petroleum saturated. 15 • Loading, hauling, stockpiling, disposal, backfill. 16 • Up to 200 cubic yards, more if needed with prior MPCA approval. 17 • Approximately 25% of total costs may be eligible 18 19 The proposed project schedule is as follows: 20 Council Approves Plans — December 10, 2024 21 Plans, Specs, Bid Solicitation — January 2025 22 Award Contract — February 2025 23 UST and Canopy Removal — March 2025 24 Documentation Report and Petrofund Application* - April 2025 25 *Department of Commerce Petrofund application review and reimbursement can take up to one 26 Year. 27 28 Commissioner Jenson asked Mr. Yunker if HRA is approving the planning for this project as this 29 is not in the 2025 budget. Mr. Yunker stated we are providing an update on the site investigation. 30 The opportunity to decide will be forthcoming. Commissioner Jenson asked what the planning 31 cost is and Mr. Fehr stated $23,000. Task one would cost $6,120. 32 33 Chair Webster clarified the planning portion would be $6,120 to be approved by the HRA this 34 evening. She asked if this is an allowable HRA fund expenditure. 35 36 Commissioner Doolan asked when stating $88,000 construction cost is that actually a 37 deconstruction cost getting in and removing the tanks and doing the excavation. Mr. Fehr stated 38 the $88,000 is for tank removal, soil removal, soil hauling and disposal, and restoration of former 39 tank basin. This is a current estimate. She feels there is an urgency since the contamination 40 could be spreading. Mr. Fehr stated there is still a minimal amount of product in the tanks. He 41 does not believe the contamination will get any worse. 42 43 Chair Webster stated based on other projects the construction costs are estimated to be $60,000 - 44 $80,000 plus the consultant fee (WSB). The removal of the canopy is included in the $80,000.