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2/12/2026 <br />17 <br />MEETING CONDUCT – ROBERTS’ RULES <br />OF ORDER <br />•Roberts’ Rules govern the conduct of <br />meetings <br />•The objective of the rules is to run a <br />fair, open meeting and get the best <br />information <br />•Most meetings are run informally, <br />where the chair has latitude to vary the <br />process to run efficiently, while <br />maintaining fairness <br />RobertsRules.com <br />ROLES IN THE ROOM <br />Commission Members <br />•Objective reviewers <br />•Ask clarifying questions <br />•Evaluate consistency with policy and code <br />•Formulates a recommendation <br />StaffChair / Vice Chair <br />•Provides analysis and context <br />•Explains code and policy implications <br />•Drafts recommended motions <br />•Manages the meeting <br />•Keeps discussion focused and fair <br />•Clearly states the recommendation being <br />considered <br />33 <br />34