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2/25/2026 <br />18 <br />ROLES IN THE ROOM <br />Commission Members <br />•Objective reviewers <br />•Ask clarifying questions <br />•Evaluate consistency with policy and code <br />•Formulates a recommendation <br />StaffChair / Vice Chair <br />•Provides analysis and context <br />•Explains code and policy implications <br />•Drafts recommended motions <br />•Manages the meeting <br />•Keeps discussion focused and fair <br />•Clearly states the recommendation being <br />considered <br />MAKING RECOMMENDATIONS TO <br />COUNCIL <br />Most Commission items are recommendations to the Council <br />•Focus on the question being asked <br />•When considering recommendations, consider: <br />•Applicable plans and policies <br />•Identifies areas of agreement or concern <br />•Commission recommendation may include conditions <br />•Need to be clearly stated <br />Staff <br />•Provides a cover memo describing topic <br />•Typically includes a recommendation based on legal standing <br />35 <br />36