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M <br />During the absence, disability or disqualification of the Chair, the Vice Chair shall <br />perform all the duties and be subject to all the responsibilities of the Chair. <br />C. Recording Secretary: <br />Appointed by the City manager to record the proceedings of all the meetings. <br />5. Matters referred to the Commission by the City Council shall be placed on the calendar for - <br />consideration and action at the first meeting of the Commission after such reference. <br />6. Four members of the Commission shall constitute a quorum for the transaction of business. <br />7. Reconsideration of any decision of the Commission may be had when the interested party <br />of such reconsideration makes a showing — satisfactory to the Chair and/or City Manager — <br />that without fault on the part of such party essential facts were not brought to the attention <br />of the commission. <br />8. Roberts Rules of Order are hereby adopted for the government of the Commission in all <br />cases not otherwise provided for in these rules. These rules may be amended at any <br />meeting by a vote of the majority of the entire membership of the Commission, and City <br />Council approval, provided five (5) days' notice has been given to each ember of the <br />Commission. <br />9. Deadlines for Agenda: Deadline for filing for placement on the agenda for application of <br />any planning related issue shall be exactly one month prior to the meeting the applicant <br />desires to be heard. <br />10. Order of Consideration of Agenda Items: <br />The following procedure will normally be observed; however it may be arranged by the <br />Chair for individual items if necessary for the expeditious of business: <br />A. Staff presents report and makes presentation. <br />B. The Planning Commission may ask questions regarding the staff <br />presentation and report. <br />C. Proponents of the agenda items make presentation. <br />D. Any opponents make presentation. <br />E. Applicant make rebuttal of any points not previously covered. <br />F. Planning Commission asks any questions it may have of the <br />proponents, opponents, or staff, then takes action. <br />11. Any member of the Planning Commission who shall feel that he/she has a conflict of <br />interest on any matter that is on the Planning Commission agenda shall voluntarily excuse <br />3-15 <br />