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contractor's bills, bills for education expenses, documentation of staff time spent on SCORE - <br />eligible activities, receipts for equipment purchases, and other information to verify expenses. <br />C. Requests for reimbursement may be submitted at anytime, but funds will be distributed to the <br />Municipality four times each year, according to the schedule in the table below: <br />For activities during the period of Reimbursement will occur after: <br />January 1- March 31 <br />January 1 - June 30 <br />January 1- September 30 <br />January 1 - December 31 <br />April 1 <br />July 1 <br />October 1 <br />January 1 of Following Year <br />Funds will .be distributed on the condition that the Municipality is current in submittal of <br />complete semiannual reports due to the County. The County may withhold at least 10% of the <br />full grant amount until all reports are submitted and considered complete, regardless of when <br />expenses were incurred or the date the claim is submitted to the County. In the event that the <br />Municipality's expenses are less than the amount available to the Municipality pursuant to the <br />Grant Agreement, the County will reimburse only the eligible amount expended by the <br />Municipality. In the event that the Municipality's eligible expenses exceed the amount available <br />to the Municipality pursuant to the Grant Agreement, the County will reimburse only the eligible <br />amount in the Grant Agreement. <br />FOR CITIES THAT ENTER INTO A JOINT POWERS AGREEMENT: <br />A. The Municipality shall receive two payments from the County pursuant to the Joint Powers <br />Agreement. The f first distribution shall occur in late February and shall be in the amount of one <br />half of the SCORE funds allocated to the Municipality. The second distribution will be in late <br />May, and shall be for the balance of the funds. The total amount available shall be capped at a <br />specific amount. The Municipality shall not use grant funds f or expenses, or a portion of <br />expenses, which have been or will be reimbursed by other parties, or for any purposes besides <br />those approved in the SCORE Funding Agreement and the Joint Powers Agreement, if present. <br />B. The Municipality shall submit a letter, which certifies that the SCORE funds have been used <br />pursuant to the Joint Powers Agreement and the SCORE Funding Agreement. . <br />4 <br />18 <br />