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55 <br />AGREEMENT <br />BETWEEN <br />THE CITY OF BIRCHWOOD VILLAGE <br />AND <br />THE CITY OF ST. ANTHONY VILLAGE <br />REGARDING UTILITY BILLING SERVICES <br />WHEREAS, the City of Birchwood Village (Birchwood) is desirous of entering into an arrangement <br />whereby another Minnesota municipality can provide services to manage Birchwood's utility billing <br />requirements; and <br />WHEREAS, the City of St. Anthony Village (St. Anthony Village) has the capability to provide such <br />utility billing services and has offered to do so; and <br />WHEREAS, Birchwood has determined that the terms of the proposal by St. Anthony Village to provide <br />such services is acceptable. <br />NOW, THEREFORE, the parties enter into this Agreement as follow. <br />Scope of Work: <br />1.1 Birchwood will provide beginning account balances and services to be billed for each <br />account. St. Anthony Village will set up the Birchwood accounts in its utility billing system <br />and it will be segregated from the St. Anthony Village accounts by billing cycle. Other billing <br />information such as owner name, service address, billing address, meter location, remote <br />type, etc. will be entered in each account's maintenance file as provided by Birchwood or <br />the meter reading vendor. <br />1.2 Birchwood will provide its rate structure and St. Anthony Village will set up the same in its <br />billing software. Policies or written directions regarding late fees and other billing <br />adjustments will be provided to St. Anthony Village. Annually, or as required, Birchwood will <br />provide St. Anthony Village with any changes to their rate structures, at least three weeks <br />prior to the billing date. <br />1.3 All accounts will be billed on a quarterly basis. <br />1.4 Birchwood's vendor will provide meter -reading services. Meter readings will be provided <br />to St. Anthony Village at least three weeks prior to bill date. St. Anthony Village will work <br />directly with the vendor in order to receive the readings in the format preferred. St. <br />Anthony Village will also provide the meter -reading vendor with the information necessary <br />to keep their route sheets current. <br />