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I 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 City Council Regular Meeting Minutes April 8, 2014 Page 3 A. St. Anthony Historical Society. Barry Tedlund, President, presenting. Mayor Faust introduced Barry Tedlund, President of the St. Anthony Historical Society. Mr. Tedlund stated that the Historical Society has sold nearly all of the printed copies of "A Village in the C ity" and advised that this past year the Historical Society finished its project of transcribing the birth and death records dating back to the Civil War along with township meeting minutes dating back to 1858. He stated that Candice Quinn wrote the grant request and coordinated all activities resulting in an online version of these records on the Historical Society 's website. He stated that the Historical Society'S second book , "World War 11 Courage and Survival," is currently available at City Hall and contains stories from local people about World War II. He indicated the Historical Society has been continuously collecting items and taken strides to archive these items and is looking for an intern to assist with the archiving. He stated that the Historical Society has been discussing the April 26 , 1984, tornado and the 30-year anniversary of this event and he asked residents to contact him if they are interested in sharing their memories of this event. He expressed appreciation to the City and residents for supporting the efforts of the Historical Society and stated that residents can help by volunteering or by providing funding support to the Historical Society. Mayor Faust stated the Historical Society has done a great job and expressed appreciation to all the volunteers. Mr. Tedlund thanked Mayor Faust for his military service. He stated that the Historical Society needs volunteers and encouraged anyone interested in getting involved to attend their meetings on the third Wednesday of the month at 10:00 a.m. at City Hall. B. 2013 Finance Department Annual Report. Shelly Rueckert, Finance Director, presenting. Finance Director Rueckert presented the 2013 Finance Department Annual Report and discussed the core accounting functions and stated the Finance Department processed 9,000 utility billing accounts in 2013 , helped 140 new residents set up accounts, and tracked 300 million gallons of water pumped by the Public Works department through the utility billing process in 2013. She stated that other Finance Department functions are highlighted in the annual report including the annual budget process and presented a graph showing quarterly milestones and how the City'S receipt of LOA in 2014 was distributed. She advised that the City has a storied history of receiving grants and since 1999 the City has received approximately $17,500,000 in grants with the most recent grant of $75 ,000 from FEMA for cleanup costs incurred by the City following the June 2013 storm event. She stated that the Finance Department developed a cash flow modeling tool for the liquor fund to meet the needs of the City's liquor operations; in addition , the Finance Department worked with a liquor store point of sale vendor to upload data for payable purposes and was able to reduce the processing ofliquor store payments from 6-7 hours per check run period to a ten minute upload. She stated the Finance Department also focused on long term financial planning and "Peak to Plateau," which is intended to mitigate road levy increases over the next ten years while the City completes its road reconstruction process. She explained the Finance Department reviewed the City 'S debt service funds, recalculated the future cost of road reconstruction, evaluated timing of projects, and identified additional funding resources as a means to plateau the levy until completion of all road reconstruction. She 3