2016.03.21 CC Packet - Laserfiche WebLink

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BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MARCH 21, 2016 D.1 Approval of Minutes for the March 7, 2016 City Council Meeting D.2 Approval of Minutes for the March 12, 2016 Pancake Breakfast Staff recommends Council approve the above minutes as presented. G.1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. G.2 Approve Annual Performance Review for Finance Director Ron Otkin Ron Otkin was hired as the City's Finance Director on April 3, 1989. For the past 27 years, Ron has conducted duties related to the City's Finance Department which includes the annual preparation of the City's budget as well as financing of public improvement projects and accounts payable and accounts receivable. City Administrator, Bryan Bear, recommends Council approve the annual performance review for Finance Director Ron Otkin. G.3 Approve Special Event Permit for Blacksmith Lounge The Blacksmith Lounge has applied for a Special Event Permit for events to be held during 2016. There is a total of 13 events hosted on their property between April and October of 2016. Events include seven auctions, five car shows, and one swap meet. These events have been occurring for several years including the largest event, the Northern Lights Car Show, for 28 years. All of the events are to be outdoors. City Council approval is required because they will be serving alcohol, over 250 people are expected during some events, and an amplified speaker system will be used. Staff recommends Council approve the Special Event Permit for the Blacksmith Lounge. GA Approve Pay Request No. 4 to Pember Companies for 1291h Street Bridge Proiect Pember Companies has submitted pay request No. 4 for the 129th Street Bridge Improvement Project in the amount of $37,720.59. Steve Duff, Senior Engineering Technician, has reviewed the pay request and recommends approval. G.5 Approve MOA for Field Maintenance with White Bear Lake Area Schools The City of Hugo and White Bear Lake Area Schools (WBLAS) partner in maintenance and use of the ball fields at Diamond Point Park and Lions Park. A memorandum of agreement has been drafted by WBLAS to solidify the partnership that has developed. The City of Hugo maintains the grass and surrounding park areas, while WBLAS drags and paints the infield. WBLAS also manages the day-to-day field schedules, in keeping with the City of Hugo's priority list. Field schedules include WBLAS recreation programs, such as Little Sluggers, baseball association games, and special events such as a church clinic. Staff recommends approval of the Memorandum of Agreement for Field Maintenance with White Bear Lake Area Schools.