2016.03.21 CC Minutes - Laserfiche WebLink

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Hugo City Council Meeting Minutes for March 21, 2016 Page 2 of 5 Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Finance Director Ron Otkin Ron Otkin was hired as the City's Finance Director on April 3, 1989. For the past 27 years, Ron has conducted duties related to the City's Finance Department which includes the annual preparation of the City's budget as well as financing of public improvement projects and accounts payable and accounts receivable. Adoption of the Consent Agenda approved the annual performance review for Finance Director Ron Otkin. Approve Special Event Permit for Blacksmith Lounge The Blacksmith Lounge had applied for a Special Event Permit for events to be held during 2016. There is a total of 13 events hosted on their property between April and October. Events include seven auctions, five car shows, and one swap meet. These events have been occurring for several years including the largest event, the Northern Lights Car Show, for 28 years. All of the events are to be outdoors. City Council approval is required because they will be serving alcohol, over 250 people are expected during some events, and an amplified speaker system will be used. Adoption of the Consent Agenda approved the Special Event Permit for the Blacksmith Lounge. Approve Pay Request No. 4 to Pember Companies for 129" Street Bridge Project Pember Companies had submitted pay request No. 4 for the 1291h Street Bridge Improvement Project in the amount of $37,720.59. Senior Engineering Technician Steve Duff had reviewed the pay request and recommended approval. Adoption of the Consent Agenda approved Pay Request No. 4 to Pember Companies. Approve MOA for Field Maintenance with White Bear Lake Area Schools The City of Hugo and White Bear Lake Area Schools (WBLAS) partner in maintenance and use of the ball fields at Diamond Point Park and Lions Park. A memorandum of agreement has been drafted by WBLAS to solidify the partnership that has developed. The City of Hugo maintains the grass and surrounding park areas, while WBLAS drags and paints the infield. WBLAS also manages the day-to-day field schedules in keeping with the City of Hugo's priority list. Field schedules include WBLAS recreation programs, such as Little Sluggers, baseball association games, and special events such as a church clinic. Adoption of the Consent Agenda approved the Memorandum of Agreement for Field Maintenance with White Bear Lake Area Schools. Approve Hiring of Five Public Works Seasonal Employees Each year, the Public Works Department hires seasonal employees to attend to a variety of duties as needed by Public Works. Adoption of the Consent Agenda approved the hiring of Steven Thompson, Neal Nelson, Kraig Petee, Shannon Nelson, and Richard Menne as seasonal employees to fill the Public Works Department summer staffing needs for 2016.