2016.04.18 CC Packet - Laserfiche WebLink

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then be immediately moved to allow normal traffic flow, and Public Works will pick up the barricades following the event. • The applicant will place signage along the route notifying residents that a race is in progress. Prior to the event, the applicant will also notify all HOA's in the area of the road closure so they may get the word out to their residents. • A post -race party will be held in the busing area where there will be event activities and a DJ playing until 1 p.m. • Water, fruit, and muffins will be available free of charge. • Limited parking will be in the front entrance parking lot at Oneka Elementary, and additional parking available at Hugo Elementary where a bus will be used to transport participants to and from the event. • Two 10' X 20' tents will be used, and there will be an inflatable arch at the beginning/end of the race. • Race organizers are working on having a Hugo Fire Department vehicle at the event, and they will have staff trained in first aide. • Weather will be monitored by race organizers, and in the case of inclement weather participants will be ushered into the school gymnasium. 3. REQUIREMENTS: The applicant has provided the City the completed permit and permit fee. In accordance with this permit, the applicant shall conduct the event as described herein and meet the following conditions: Prior to the Event 1. The applicant shall provide the City a copy of the signed Hold Harmless Agreement 2. The applicant shall provide the City a copy of the insurance for the event naming the City of Hugo as additionally insured. 3. The applicant will notify all HOA's in the area of the road closure so they may get the word out to their residents. 4. The applicant shall secure Washington County Sheriff s Deputies to be stationed at specified intersections during the event, as recommended by the Sheriff's Department. 5. The applicant shall install temporary directional markers and caution signs along the route. 6. All crossing guards will meet with the Washington County deputies working the event to discuss procedures to follow along the route and at all intersections. During the Event 7. The applicant shall conduct the event in accordance with the approved plans submitted with the application.