2013.04.01 CC Minutes - Laserfiche WebLink

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Hugo City Council Meeting Minutes for April 1, 2013 Page 4 of 8 consistent with the Pension Fiscal Policy adopted in April, 2012. Adoption of the Consent Agenda approved to ratify the Board of Trustees request for a $100 increase in the lump -sum pension benefit, effective immediately. Council Member Bronk abstained from the vote on this item due to his status as a firefighter. Discussion on Special Event Permit Policy At its November 5, 2012 and February 4, 2013 meeting, the Hugo City Council discussed the Special Event Permit ordinance and the involvement of City participation in special events. The City Council discussed if, and when, the City should charge for staff and equipment time, and under what circumstances staff should be paid for their time. As directed by Council, staff drafted a policy to address these items and categorized the past years' events as an example of how they could be considered under this policy. Community Development Intern Liz Hanson presented this policy to the Council for discussion, and the Council agreed the policy addressed the issues of staff's participation in special events. Haas made motion, Klein seconded, to approve the Policy for City Participation in Special Events. Ayes: Petryk, Haas, Klein, Weidt Abstain: Bronk Motion carried. Update on Hardwood Creek Trail Master Planning Washington County has provided the City of Hugo with a draft of a Master Plan for the Hardwood Creek Regional Trail for review. The Master Plan includes the existing trail and proposed trail extensions following the railroad corridor along Highway 61 from the southern border of Hugo and Washington County to the northern border of Forest Lake and Washington County. The Parks, Recreation and Open Space Commission discussed an earlier draft of the master plan at their meeting of March 13, 2013. Because portions of the rail corridor are active and will continue to be in the foreseeable future, local trails in Hugo are important in providing regional trail connections. Washington County held an open house to gather public input on the plan at Hugo City Hall on Wednesday, March 6. Staff has been participating on the Technical Advisory Team and Washington County is seeking input. Parks Planner Shayla Syverson presented the draft master plan of the Hardwood Creek Regional Trail and explained the County was still gathering feedback on the draft plan, and the Washington County Board will be reviewing the draft at the end of April or early May. No formal action was taken. 2013 Annual Park, Recreation, and Open Space Commission Report Each year, Parks Planner Shayla Syverson prepares the Annual Park, Recreation, and Open Space Commission report outlining the activities of the Parks Commission. Shayla presented this report to the Council and explained the continued events and new events introduced in 2012. No formal action was taken.