2013.11.04 CC Minutes - Laserfiche WebLink

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Hugo City Council Meeting Minutes for November 18, 2013 Page 3 of 12 Approve Retirement of Assistant Fire Chief Marty Schwartz effective January 1, 2014 Assistant Fire Chief Marty Schwartz has submitted his letter of retirement from the Hugo Fire Department. Adoption of the Consent Agenda accepted the letter of retirement from Fire Chief Marty Schwartz. Approve Extension Requests for Connection to City Sanitary Sewer —129th Street Improvement Prolect In 2007, a street project was done with improvements to 129th Street, Elmcrest Avenue, and Ethan Avenue that included installation of municipal sewer and water. According to ordinance, property owners have one year to connect to the system or request an extension. Council approved three-year extensions in 2007 and again in 2010 on six properties, which will be expiring at the end of this year. Four of these properties have individual sewage treatment systems that are in compliance with Washington County's septic requirements, one property is a seasonal business with a holding tank that is pumped annually, and one is an unoccupied residence. Adoption of the Consent Agenda approved extensions for five of the properties with the condition they remain compliant with Washington County's septic requirements, and approved the requirement for the unoccupied property to connect to the municipal system prior to issuance of a Certificate of Occupancy. Approve Purchase of 2014 Tandem Axle Plow Truck Included in the City's Equipment Purchasing Fund is $175,000 for the purchase of a new tandem axle plow truck. This amount was included in the fund to replace an existing single axle plow truck following the City's 10 year equipment replacement schedule. Along with plowing snow, this truck is utilized to meet other department needs such as gravel road maintenance, roadside ditching, paving and shouldering projects. As a tandem axle, this truck becomes much more versatile and can be better utilized throughout the entire year. Public Works staff has researched the options available to replace the existing plow truck and reviewed these options with Mayor Weidt. Adoption of the Consent Agenda approved authorization to sell the 2004 Sterling and the purchase of a 2014 Mack GU713 SFA chassis and equip it with the snowplow options listed above at a total cost of $172,222.77. Approve Authorization to Advertise the Sale of 2004 Sterling Plow Truck Staff has received a trade-in appraisal of $38,000 for the existing 2004 Sterling plow truck currently in operation. Staff feels this is a acceptable trade-in value, however, staff would like the opportunity to sell the truck outright through a sealed bid format. In the past, this has proven to increase the resale value of used equipment for the City. As in the past, the sealed bid process would include a minimum bid amount that is equal to the $38,000 trade in appraisal plus tax considerations. If the sealed bid process were to fail and not produce a bid greater than the minimum bid required, the City would then trade in the Sterling at the trade-in value of $38,000R9 Adoption of the Consent Agenda approved theCkdvertisement for the sale of the 2004 Sterling plow truck and equipment through a sealed bid process.