2012.12.03 CC Minutes - Laserfiche WebLink

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Hugo City Council Meeting Minutes for December 3, 2012 Page 2 of 5 Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Refund Agreement with Metropolitan Council Environmental Services After several months of negotiating with the Metropolitan Council Environmental Services (MCES) staff, MCES acknowledges that the City of Hugo is due a refund for excessive wastewater flows for the billing period 2006-2011. As per the agreement, the City will receive an $880,684.93 refund, which includes 3% interest. Adoption of the Consent Agenda approved the agreement with MCES. Approve Five -Year CIP At the 2012 mid -year budget workshop, the Finance Department presented a Capital Improvement Program for the years 2012 through 2016. Based on City Council direction, staff has assembled a final document that identifies each project and corresponding revenue sources. The document is in grid format that summarizes the details contained in the working documents presented to the City Council. Adoption of the Consent Agenda approved the Five -Year CIP as presented. Approve Extension of Leave of Absence for Firefighter Tony Bronk At its September 4, 2012 meeting, the Council approved a Leave of Absence for Firefighter Tony Bronk for a three-month leave from the Hugo Fire Department for personal reasons. Mr. Bronk is requesting an extension of that leave, which ended on November 30, 2012, while he is out of town on FEMA duties. Adoption of the Consent Agenda approved the Leave of Absence for Tony Bronk from the Hugo Fire Department until December 17, 2012 Approve Resolution Approving 2012 Salary and Reimbursement Levels Resident Cindy Petty asked this item to be removed from the Consent Agenda. During the 2013 budget process, the City Council indicated its desire to adjust the City's salary matrix by 4.5% rather than grant step increases to those employees who have not yet reached their pay grade maximums. A statistical analysis of the matrix after adjustment confirms that the proposed salaries will keep our compensation system compliant with pay equity guidelines. Staff recommended Council adopt the resolution approving 2013 salary and reimbursement levels based on a 4.5% adjustment to the City salary matrix. Cindy Petty, 13679 Fiona Avenue North, questioned what the 4.5% increase was based on. Finance Director Ron Otkin informed her that this was the first Cost of Living Adjustment since 2009. Ron also talked about employee health insurance. Employees are now responsible for 100% of the deductible. This alone saved the City approximately $73,000 last year.