2010.03.15 CC Minutes - Laserfiche WebLink

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Minutes for the Hugo City Council meeting on March 15, 2010 Page 4 of 9 Approve Annual Performance Review for Finance Director Ron Otkin Ron Otkin was hired as the City's Finance Director on April 3, 1989. For the past 21 years, Ron has provided an excellent level of duties related to the City's Finance Department which includes the preparation of the City's annual budget as well as financing of public improvement projects and accounts payable and accounts receivable. Earlier this evening, Ron was presented with his 16th GFOA Award of Excellence in Financial Reporting, which reflects public recognition of the most highest level of professional skills demonstrated by a finance director. City Administrator Mike Ericson recommended Council approve the annual performance review for Finance Director Ron Otkin. Adoption of the Consent Agenda approved the annual performance review for Finance Director Ron Otkin who just completed his 21St year of dedicated service to the City of Hugo. Approve Annual Performance Review for Building Department Secretary Debi Close Debi Close was hired as the City's Building Department Receptionist on March 20, 2006. For the past four years, Debi has worked hard in performing her duties which involve an extensive amount of customer service duties both at the front counter and on the telephone scheduling inspections with contractors. Debi is responsible for all front counter duties which has increased her work load yet she is providing an excellent level of customer service duties. Debi communicates with the building department official when front counter help is needed. Debi also works as the secretary to the Parks and Recreation Commission. Debi has a good work ethic with excellent people skills and the ability to multi -task very well. Adoption of the Consent Agenda approved the annual performance review for Building Department Receptionist Debi Close. Approve Annual Performance Review for Community Development Assistant Dennis Fields Dennis Fields was hired by the City of Hugo as the new Community Development Assistant and started work on March 31, 2008. Over the past two years, Dennis has worked hard in setting up the City's Geographic Information Systems (GIS) where he has mapped the entire City providing maps to both the Public Works Department for snowplowing and the Fire Department for emergency response. Dennis provides support staff to the Planning Commission and works with Rachel Simone to meet with Home Owner Association representatives to address issues such as foreclosures and rental housing. Dennis is very knowledgeable in his field and he has an excellent understanding of community development issues. Dennis is an excellent communicator and has a great work ethic. Adoption of the Consent Agenda approved the annual performance review for Community Development Assistant Dennis Fields. Approve Resolution Advertising for Bid for South Egg Lake Street Reconstruction Proiect On October 12, 2009, a neighborhood meeting was held with the residents on the south end of Egg Lake to discuss a 2010 street reconstruction project. At its October 19, 2009 meeting, the Council directed staff to prepare a feasibility study for the project. City Engineer Jay Kennedy prepared the feasibility study, and at the December 21, 2009 meeting he presented the findings to the City Council on the project. Council held a public hearing February 1, 2010 where several