2010.05.17 CC Minutes - Laserfiche WebLink

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City Council Meeting Minutes for May 17, 2010 Page 3 of 9 Approve Pay Request No. 1 from Rum River Contracting for Work Completed to Date on The City of Hugo has received Pay Request No. 1 from Rum River Contracting for work completed to date on the T.H. 61/130 Street intersection improvements. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed to date on the intersection improvements. Adoption of the Consent Agenda approved Pay Request No. 1 from Rum River Contracting in the amount of $141,145.94 for work completed to date on the T.H.61/130th Street intersection improvement project. Adopt Resolution Requesting Advanced State Aid Funding From MN DOT Council Member Chuck Haas removed this item from the Consent Agenda. City Engineer Jay Kennedy and Finance Director Ron Otkin have worked diligently to research and phrovide for the necessary funding for the City of Hugo's intersection improvement at T.H.61/1301 Street and T.H.61/147th Street. Specifically, the City of Hugo has requested an advance from its state aid street funding from the Minnesota Department of Transportation. City Engineer Jay Kennedy explained that the City's annual allotment was $425,000. Twenty-five percent goes directly into the street maintenance fund and the other 75% is maintained by MN DOT until the City has a valid project; the City can then borrow up to three years of their allotment. Haas made motion, Weidt seconded, to approve RESOLUTION 2010-17 REQUESTING AN ADVANCE FROM THE MN DOT MUNICIPAL STATE AID STREET FUND FOR CALENDAR YEAR 2010. Ayes: Klein, Petryk, Weidt, Haas, Miron Nays: None Motion carried. Approve Award of Bid for Hanifl Fields Athletic Park Shelter At its April 19, 2010 meeting, the Council authorized City staff to publicly re -bid Hanifl Fields Athletic Park Shelter construction project due to inconsistencies in the April 14th bids. On Wednesday, May 12, 2010, the City of Hugo opened bids for the construction project. There were a total of 13 bidders on the project. Planner Kendra Lindahl explained the re -bid resulted in significantly lower bids amounting to approximately $20,000 in savings to the City with the apparent low bid amount of $532,476.47. Haas made motion, Weidt seconded, to award the bid to Gen Con Construction in the amount of $532,476.47. All Ayes. Motion approved. City Attorney Dave Snyder stated that the award would be contingent on the signing of the necessary documents provided by the City.