2010.12.06 CC Minutes - Laserfiche WebLink

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Hugo City Council Meeting Minutes for December 6, 2010 Page 6 of 9 Approve Pay Request No. 7 from E.H. Renner & Sons for Well No. 6 The City of Hugo has received Pay Request No. 7 from E.H. Renner & Sons for construction of Well No. 6. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy have reviewed the pay request and found it to be satisfactory for work completed to date on the project. Adoption of the Consent Agenda approved Pay Request No. 7 from E.H. Renner and & Sons in the amount of $27,459.75 for construction of Well No 6. Approve Scheduling of December 13, 2010 for Lake Air/Bald Eagle Estates Neighborhood Meeting At its November 15, 2010, the Council listened to a presentation from City Engineer Jay Kennedy recapping the previous neighborhood meeting held with residents in the Lake Air/Bald Eagle Estate neighborhoods as they discussed a possible street improvement project. After listening to residents from the neighborhoods, Staff was directed to schedule another neighborhood meeting at which attendance of the Council would be required. Adoption of the Consent Agenda approved the scheduling of Monday, December 13, 2010 at 7 p.m. for the Lake Air/Bald Eagle Estates Neighborhood meeting at Hugo City Hall. Approve Resolution Approving 2011 Salary and Reimbursement Levels During the 2011 budget process, the City Council indicated its desire to hold the City's salary matrix at 2010 levels with no cost of living adjustments but to grant step increases to those employees who have not yet reached their pay grade maximums. The proposed resolution is based on a zero percent adjustment to the City's salary matrix for the second consecutive year; however, based on the results of a market comparison, three employees were repositioned to pay grades with the best market fit. The net aggregate dollar increase to the general fund due to these step and pay grade adjustments is $46,477 and is contained in the 2011 general fund budget. More importantly, the adjustments will continue to allow the City to be in compliance with the State of Minnesota Pay Equity Statutes. The law specifically requires that cities develop and administer compensation systems that establish and maintain equitable relationships between female -dominated and male -dominated job classes. Using state provided software staff ran the statistical analysis test and confirmed that the proposed salaries will keep our compensation system compliant with pay equity guidelines. Adoption of the Consent Agenda approved RESOLUTION 2010 — 57 RESOLUTION SETTING 2011 SALARIES FOR CITY EMPLOYEES AND ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS. Approve Short and Long Term Disability Insurance Plan For several years now City Finance Director Ron Otkin has looked at the feasibility of enhancing the City's employee benefits program by adding short and long-term disability insurance coverage. Such coverage provides income replacement and return to work incentives for employees who become disabled through non -work related accidents or sickness. Staff is pleased to report that Sun Life Financial submitted an excellent affordable quotation for such coverage. Funding for this item is contained in the 2011 general fund budget. Adoption of the Consent Agenda approved Sun Life Financial for group short and long-term disability coverage effective January 1, 2011.