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4 <br />-2- <br />RESOLUTION 1982-1 <br />Bills of Sale <br />6 Years <br />Census Reports <br />Permanent <br />Certificate of Incorporation <br />Permanent <br />Complaints - General, Service, Maintenance, <br />3 Years After <br />Repair, etc. <br />Action Completed <br />Copyrights (Until Superseded) <br />Permanent <br />Department Reports <br />Monthly <br />5 Years <br />Semi -Annual <br />5 Years <br />Annual Summary <br />Permanent <br />Federal Agencies - Correspondence, Reports Submitted <br />Subject to Federal <br />or Received <br />Requirements <br />General Correspondence <br />1 Year <br />Historical Data/Photographs <br />Permanent <br />Incorporation Records <br />Permanent <br />Index to Files <br />Same Retention as File <br />Lawsuits <br />7 Years After Settlement <br />Legal Opinions and Records <br />Permanent <br />Liens <br />10 Years after Expiration <br />Maintenance Records <br />Building <br />Length of Ownership + 6 Years <br />Vehicles <br />Length of Ownership + After Audit <br />Equipment <br />Length of Ownership + After Audit <br />Memorandums <br />2 Years <br />Minutes - Council, Special Boards, Committees and <br />Commissions <br />Permanent <br />Notice of Meetings <br />5 Years <br />Oath of Office - Elected or Appointed <br />7 Years After Termination or <br />Retirement <br />Ordinances (Proposed but Not Adopted) <br />2 Years <br />Ordinances and Resolutions Signed (Originals) - <br />Affidavit of Publication <br />Permanent <br />Organization Charts <br />Permanent <br />Petitions <br />5 Years <br />Press Releases <br />1 Year <br />Proclamations <br />1 Year after Recorded in Minutes <br />Public Hearing Records (Of General Nature) <br />2 Years after Recorded in Minutes <br />Record Disposal Sheet - Shows date; type of record <br />and by whom destroyed <br />Permanent <br />Reference Materials <br />Retain as Long as of Administra- <br />tive Value (Yearly Review) <br />Special Committee Reports <br />3 Years <br />State Agencies - Correspondence and Reports <br />Submitted <br />Subject to State Requirements <br />Street, Alley and Easement -Vacation Files <br />After Filing of Proceedings <br />Street Name Change (Not Approved) <br />2 Years <br />Wage Assignments <br />6 Years <br />ASSESSING <br />Affidavits 3 Years <br />Applications for Classification 3 Years <br />Building Plans 1 Year <br />Classification Lists 1 Year <br />