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HomeMy WebLinkAbout2006.03.20 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MARCH 20, 2006 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Puleo, Miron City Administrator Mike Ericson, CD Director Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, City Planner Kendra Lindahl, PW Director Chris Petree, Finance Director Ron Otkin, and City Clerk Mary Ann Creager ABSENT: Becky Petryk CITY COUNCIL MEETING OF MARCH 6, 2006 Haas made motion, Puleo seconded, to approve the minutes for the March 6, 2006 meeting as presented. All aye. Motion Carried. CITY COUNCIL JOINT MEETING W/PARKS COMMISSION ON MARCH 8, 2006 Haas made motion, Granger seconded, to approve the minutes for the joint meeting with the Parks and Recreation Commission on March 8, 2006 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Remove GA for Council discussion Add L. l for discussion of a tribute to Art Hawkins Add L.2 for discussion of Wal-Mart Miron made motion, Haas seconded, to approve the agenda for March 20, 2006 as amended. All aye. Motion Carried. PRESENTATION OF GFOA CERTIFICATE OF EXCELLENCE IN FINANCIAL REPORTING PLAQUE (FINANCE DIRECTOR RON OTKIN) In March 2006, Finance Director Ron Otkin was informed by the Government Finance Officers Association that he had earned another Certificate of Excellence in Financial Reporting for the 2004 Comprehensive Annual Financial Report. As Council is aware, this award is presented to less than 1% of cities of our size. This is the 12'h award earned by our Finance Director, which is very significant considering the amount of work generated by a community with 10,000 in population. Mayor Miron presented the GFOA plaque to Ron and publicly thanked him for his excellent work and public service to the City of Hugo and its citizens. CONSENT AGENDA Granger made motion, Haas seconded, to approve the following Consent Agenda: Approval of Claims City Council meeting of March 20, 2006 Page 2 Approve Development Agreement and Final Plat for Waters Edge South 3'd Addn. (Pulte Homes) Approve Development Agreement and Final Plat for Waters Edge 4d' Addition (Pulte Homes) Approve Letter of Support for FEMA Grant for 800 MHz Radios for HFD and County Approve Resolution promoting use of Intrastate Mutual Aid Agreements Approve Authorization to Advertise for Bids for 2006 Graveling Contract Approve Authorization to Advertise for Bids for 2006 Seal Coating and Crack Filling Approve Hire of 2006 Summer Seasonal Employees Approve Purchase of GPS Unit Approve Temporary On -Sale Liquor License for North Star Gay Rodeo Approve TIF Resolution and Development Agreement for Mike Fleischacker for Duplex at 140" Street and TH61 All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for March 20, 2006 as presented. VA Pulte Homes requested approval of a final plat and development agreement for Waters Edge South 3nd Addition. This is the 3`d phase of the project and includes 115 townhomes on 45 acres. The final plat is consistent with the approved preliminary plat. Adoption of the Consent Agenda adopted Resolution 2006-10 approving the final plat and development agreement for Waters Edge South 3rd Addition. APPROVE DEVELOPMENT AGREEMENT AND FINAL PLAT FOR WATERS EDGE FOURTH ADDITION (PULTE HOMES) Pulte Homes requested approval of a final plat and development agreement for Waters Edge Fourth Addition. The final plat is consistent with the approved preliminary plat and contains 120 Village townhomes on 13.5 acres located in the southwest corner of the site. Adoption of the Consent Agenda adopted Resolution 2006-11 approving the final plat and development agreement for Waters Edge 4d' Addition. APPROVE LETTER OF SUPPORT FOR FEMA GRANT FOR 800 MHz RADIOS FOR HFD AND COUNTY For the past several months, fire chiefs representing municipalities in Washington County have been meeting to discuss an application to Homeland Security/FEMA for funding 800 mghz radios. This joint effort was suggested to consolidate multiple FEMA grant applications to increase the successful application for grant funds. On March 8, 2006, the Washington County administrators group received a presentation from the Washington County Fire Chiefs' Association group requesting formal support letters from administrators, managers, and city councils. The WC administrators group endorsed this joint application approach, which requires a letter of support from respective city administrator or managers. This grant would be an 80/20 match, with the 20% coming from the Hugo Fire Department's City Council meeting of March 20, 2006 Page 3 2006 budget. Adoption of the Consent Agenda approved the letter of support, which has been drafted by the Washington County Fire Chiefs' Association, for the purpose of soliciting a Homeland Security grant for 800 mghz radios. APPROVE RESOLUTION PROMOTING USE OF INTRASTATE MUTUAL AID AGREEMENTS State and local public safety jurisdictions have been requested to approve a resolution that recognizes and promotes the establishment and utilization of intrastate mutual—aid agreements. This agreement is used during large scale events such as Natural Disasters, allowing cities to receive assistance form outside of their normal mutual aid agreements between neighboring departments. The HFD prepared an Intrastate Mutual Aid Agreement, which is recommended for approval. Adoption of the Consent Agenda adopted Resolution 2006-12 promoting the use of intrastate mutual aid agreements. APPROVE ADVERTISEMENT OF BID FOR 2006 GRAVELING CONTRACT Each year, the City of Hugo re -gravels a portion of its gravel roads with 4" of new aggregate. Staff seeks authorization from the City Council to advertise for the 2006 graveling project. Bids would then be awarded in May 2006 and work would take place during the month of June. Adoption of the Consent Agenda authorized advertisement of bid for 2006 gravel project. APPROVE ADVERTISEMENT OF BID FOR 2006 SEAL COATING AND CRACK FILLING Each year, the City of Hugo seal coats and crack fills a portion of its bituminous roads. The City of Hugo has been following a 6 -year seal coating and crack filling plan for all of its bituminous roads that qualify for this level of maintenance. Staff seeks authorization from the City Council to advertise for the 2006 seal coating and crack filling project. Bids would then be awarded in May 2006 and work would take place during June and July. Adoption of the Consent Agenda authorized advertisement of bid for 2006 seal coating and crack filling project. APPROVE HIRE OF 2006 SUMMER SEASONAL EMPLOYEES Each year, the City of Hugo hires seasonal employees to assist the Public Works Department with summer maintenance. This year, three summer seasonal employees wish to return from last year. Adoption of the Consent Agenda approved the re -hiring of Dan LaCasse, Ryan O'Grady and Ryan McCullough for the 2006 season and compensates them in accordance with the 2006 seasonal pay scale as adopted by Council. APPROVE PURCHASE OF GPS UNIT City staff has identified the need to purchase a Global Positioning System (GPS). The GPS unit will be used by the Engineering and Public Works Departments. This unit will be used to locate and map coordinates of the City's infrastructure including: street signs, gate valves, curb stops, fire hydrants, manholes, catch basins, and other City -owned structures. Finance Director, Ron Otkin, confirmed that funds are available in the Public Works and Engineering General Fund Budgets for this purchase. City Council meeting of March 20, 2006 Page 4 Adoption of the Consent Agenda approved the purchase of the GPS unit and accessories from Trimble Navigation Ltd. for a total price of $11,349.71. APPROVE TEMPORARY ON -SALE LIQUOR LICENSE FOR NORTH STAR GAY RODEO The North Star Gay Rodeo Association has made its annual application to the City for a temporary on - sale liquor license for its rodeo to be held on June 30 -July 2, 2006 at the Dead Broke Saddle Club. City staff has reviewed the application and found it to be satisfactorily complete, along with the necessary liquor liability insurance. Adoption of the Consent Agenda approved the temporary on -sale liquor license for the North Star Gay Rodeo. APPROVE TIF RESOLUTION AND DEVLOPMENT AGREEMENT FOR MIKE FLEISCHACKER FOR DUPLEX AT 140TH STREET/TH61 City staff sent out letters to property owners within the proposed TIF District requesting permission to perform building inspections. We received permission from Mike Fleischhacker to inspect his duplex at 5448 140th Street. He was planning to demolish the building immediately and does have plans to redevelop the property. Staff explained to him that an inspection needs to be made on the property before demolition in order to include it in the TIF District, so he agreed to hold off on the demolition until after the property has been inspected. The City's bond counsel, Briggs and Morgan, has advised that the City Council adopt a TIF Resolution and Development Agreement before the demolition and redevelopment of the property. The Resolution states that the property is substandard and can be demolished before the TIF District is established. The Development Agreement states that Mike Fleischhacker is planning on redeveloping the property in the TIF District. The building inspection of the property will be completed on Thursday, March 16, 2006. Adoption of the Consent Agenda adopted Resolution 2006-13 and Development Agreement for Mike Fleischacker at 5448 140'' Street. APPROVE PRELIMINARY PLAT FOR WILDERNESS VIEW 2"D ADDITION TJ Land Trust V is requesting approval of a preliminary plat and variance to allow development of the 98.57 -acre site with 59 single family homes on the eastern 31.54 acres. The gross density of the project is 0.60 units per acre and the net density is 1.98 units per acre. The Planning Commission reviewed this item at a public hearing and voted unanimously to recommend approval. City Planner Kendra Lindahl provided a PowerPoint presentation describing the proposed project. Council discussed and raised a number of issues: 1) the existing cell tower on the property and potential liability should the tower tumble; 2) language disclosing cell tower to future property owners adjacent to tower; 3) maintenance of Outlot A; and 4) maintenance of road stubs. Miron made motion, Haas seconded, to adopt RESOLUTION 2006-14 APPROVING THE PRELIMINARY PLAT AND VARIANCE FOR WILDERNESS VIEW 2ND ADDITION. VOTING AYE: Granger, Haas, Puleo, Miron Motion Carried. City Council meeting of March 20, 2006 Page 5 APPROVE PRELIMINARY PLAT AND PUD FOR VICTOR GARDENS 6T" ADDITION C( PDC) Council member Puleo requested this be removed from the Consent Agenda for further explanation. POA -Scherer LLC is seeking approval of an amendment to the Victor Gardens PUD plans to include 60single-family lots and 6 outlots on a portion of the development currently platted as Outlot E, Victor Gardens East. The development will consist of 31 traditional homes and 29 detached villa units. The Planning Commission voted unanimously to recommend approval. City Planner Kendra Lindahl provided a brief PowerPoint presentation describing the project and the type of homes that would be constructed. Puleo made motion, Granger seconded, to adopt RESOLUTION 2006-15 APPROVING A PUD AMENDMENT FOR VICTOR GARDENS 6T" ADDITION. VOTING AYE: Granger, Haas, Puleo, Miron Motion Carried. Puleo made motion, Granger seconded, to adopt RESOLUTION 2006-16 APPROVING PRELIMINARY PLAT FOR VICTOR GARDENS 6T" ADDITION. VOTING AYE: Granger, Haas, Puleo, Miron Motion Carried. VACATION OF DRAINAGE AND UTILITY EASEMENT FOR VICTOR GARDENS 6T" ADDITION (CPDC) POA -Scherer, LLC. is requesting the vacation of a drainage and utility easement that covers the existing outlot. The vacation of the existing easement is necessary in order to plat the site. The proposed plat will include 60 single-family lots and 6 outlots consisting of 31 traditional homes and 29 detached villa units. The proposed development will manage all water on site through ponding and the plat includes new drainage and utility easements over the wetlands and ponds, as well as adjacent to the lot lines. Mayor Miron called the public hearing to order and there were no oral or written comments. Puleo made motion, Granger seconded, to approve the vacation of a drainage and utility easement for Victor Gardens 6"' Addition. All aye. Motion Carried. DISCUSSION ON 129T" STREET FEASIBILITY STUDY (JIM KELLISON) At its February 21, 2006 meeting, Council discussed the 129h Street feasibility study, which had been originally submitted in the form of a petition by resident Jim Kellison. City Engineer Jay Kennedy discussed with Council the preliminary work to date in preparation of the engineer's study for providing municipal water and sewer services to properties along 129'" Street, along with the construction of a new bridge and reconstruction of the road. Jay provided a PowerPoint presentation with the final draft, including funding sources for the project. In addition to municipal water/sewer, Council discussed City Council meeting of March 20, 2006 Page 6 improvements to the lake outlet, the lift station, and straightening the road. Jim Kellison addressed Council and stated that due to the anticipated high assessment, they he would be withdrawing his request. Council member felt that discussion on this project should continue because of the probable development of the property to the north. Haas made motion, Granger seconded, directing staff to complete the feasibility study and apportion the assessment and bring back to Council at its next regular meeting for discussion. City staff was directed to study the improvements to the road and lake outlet on its own merits. All aye. Motion Carried. REVIEW CONCEPT PLAN FOR SUNSET SHORES (WLASCHIN) The applicant is requesting comments on a rural preservation development sketch plan for the subdivision of the 142.8 -acre site and the development of 41 single family homes to be known as "Sunset Shores." The homes will be located on 1 -acre to 3 -acre lots situated near the center of the site. A community septic and drinking water system will serve the development and the applicant will retain 80 acres as permanently preserved open spaces that will be owned and maintained by the homeowners' association. City Planner Kendra Lindahl provided a PowerPoint presentation of the proposal, after which Council reviewed and discussed the sketch plan and provided the applicant with informal comments: 1) lots need to be smaller; 2) vacate Illies Avenue for future public lake access; 3) connect north cul-de-sac to 125' Street; 4) need for more open space; and 5) bonus density is not an "automatic". Any opinions or comments provided to the applicant by the City Council are considered advisory only and shall not constitute a binding decision on the request. No formal Council action was taken. APPROVE PURCHASE OF WORK STATIONS FOR ADMINISTRATIVE OFFICES For the past several months, City staff has worked with representatives from Metro Furniture to design the layout of additional work stations for the administrative offices in the carpeted area behind the four work stations installed with the original floor design. With the addition of Debi Close, it is necessary to implement the plan originally sketched out four years ago. City staff announced the completion of the work station design, which allows for the consolidation of building inspectors in an efficient and functional design with additional support staff position for the finance department and administration. Granger made motion, Puleo seconded, to approve the purchase of the work stations from Metro Furniture in an amount not to exceed $25,000. All aye. Motion Carried. DISCUSSION OF COOPERATIVE FACILITY USE AGREEMENT W/WBL SCHOOL FOR ONEKA ELEMENTARY SCHOOL COMMUNITY GYM For the past year and a half, City staff has been working with representatives from the WBL school district in preparation of the use of the community gymnasium in the new Oneka Elementary School. As Council is aware, all students from the Hugo Elementary School, as well as new children from the Victor Garden neighborhood, will enter the new school for the fall 2006 school year. The Cooperative Facility City Council meeting of March 20, 2006 Page 7 Use Agreement has been drafted with significant input from both the City and WBL school officials for the purpose of coordinating the use of the community gymnasium after the school day is done. City Staff met on Wednesday, March 15, 2006 with Phil Fisher, Manager of Building Operations for the WBL Area Public Schools, to discuss the draft agreement and get input about joint operation of the facility. The draft is well on its way to completion, with a few detailed changes from the meetings. City staff would like to present the agreement for discussion by Council for a final draft agreement at a later date which would be presented to the WBL School Board. Puleo made motion, Granger seconded, to table this until the Council meeting of April 3, 2006. All aye. Motion Carried. SCHEDULE SPRING CITY-WIDE BUS TOUR WITH TOUR WITH COUNCIL AND COMMISSIONS (MAY 4, 2006) Included in the Council's 2006 City Focus Goals and the On-going Priorities was the scheduling of a City-wide bus tour with Council and all City commissions. Staff has been discussing with commission members, as well as the Council, the selection of an appropriate date for this activity, which would involve a City-wide tour of selected City facilities, a variety of neighborhoods, and selected businesses. Granger made motion, Puleo seconded, to schedule a spring City-wide bus tour with Council and Commissions for May 4, 2006 at 5:00 pm to tour selected City facilities, a variety of neighborhoods, and selected businesses. All aye. Motion Carried. SCHEDULE JOINT WORKSHOP W/PC TO DISCUSS CODE ENFORCEMENT At its March 9, 2006 meeting, the Hugo Planning Commission discussed its interest in scheduling a joint workshop with Council to discuss code enforcement. As Council is aware, code enforcement is currently is a complaint -driven job duty under the direction of building official John Benson and the community development intern. Haas made motion, Granger seconded, to schedule a joint City Council/Planning Commission meeting for Thursday, June 1, 2006 at 7:00 pm, to discuss code enforcement. All aye. Motion Carried. DISCUSSION ON RESOLUTION OF SUPPORT FOR DEDICATION OF MOTOR VEHICLE SALES TAX At its March 6, 2006 meeting, Council discussed the proposed constitutional amendment to dedicate the motor vehicle excise sales tax to transportation needs. Staff was directed to solicit staff from area legislators, who are generally not supportive of the current language. Council tabled action on this item and directed staff to invite a representative from the Association of Metropolitan Municipalities. Staff has confirmed the attendance of Sarah Erickson, legislative lobbyist for AMM, who will provide the legislative discussion to date. City Council meeting of March 20, 2006 Page 8 Haas made motion, Granger seconded, to table this matter until the Council meeting of April 3, 2006. All aye. Motion Carried. COUNCIL PRESENTATIONS Council member Chuck Haas requested that recently deceased Centerville resident Art Hawkins be recognized for his environmental stewardship. At a later date, Council member Haas would like to discuss the possibility of Wal-Mart coming to Hugo. ADJOURNMENT Haas made motion, Miron seconded, to adjourn at 10:00 pm. All aye. Motion Carried. MaryCreager City jk