2004.03.15 CC Minutes - Laserfiche WebLink

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City Council meeting of March 15, 2004 Page 3 APPROVE AMENDMENT TO CITY'S FISCAL POLICY Finance Director Ron Otkin reviewed the City's fiscal policy as it relates to general fund balances. In review of the City's last bond issuance, Moody's recommended that the City maintain a higher general fund balance to allow the City the opportunity to fund its operational costs from the period of time the City receives property taxes from the county. Ron discussed this issue with the City's financial advisor, Springsted, and recommended Council change this policy for the maintaining of 50% of general fund reserves over the current 30%. Adoption of the Consent Agenda adopted Resolution 2004-13, which amended the City's fiscal policy and changed the general fund reserves to 50% from the current 30%. APPROVE DRAFT RFP FOR CLASSIFICATION AND COMPENSATION STUDY At its January 12, 2004 goal setting session, Council adopted as one its top ten goals for 2004, a review of the City's employee salary matrix. City staff prepared a Request for Proposal (RFP) for a new classification and compensation study, taking into account both public and private sector salary data. Adoption of the Consent Agenda approved the draft RFP for a classification and compensation study, and to fiuther directed staff to solicit interest from a multitude of firms that provide this service. Staff recommended that Council set a 30 -day timeline for submittal of the RFP's to the City. In cooperation with the DNR Outdoor Recreation Grant Application, a minimum of one public hearing must be held to obtain citizen input on the proposed improvements to the Oneka Lake Park. The hearing must be held prior to the submittal of the application. Public Works Director Chris Petree has worked with parks consultant Laurie McRostie and the Parks Commission, in preparation of plans and specifications for the new park improvements at the Oneka Ponds Park. Chris provided Council with an overview of the plans for the Oneka Lake Park and how it will tie in with the Bernin park property. Mayor Miron called the public hearing to order at 8:15 pm, and let the record show that there were no oral or written comments submitted to Council. Mayor Miron then closed the public hearing. Haas made motion, Puleo seconded, to adopt RESOLUTION 2004-12 AUTHORIZING THE CITY OF HUGO TO ACT AS LEGAL SPONSOR THE PROJECT CONTAINED IN THE OUTDOOR RECREATION GRANT PROGRAM APPLICATION TO BE SUBMITTED ON 31-03-04 AND THAT CHRIS PETREE, PW DIRECTOR, IS HEREBY AUTHORIZED TO APPLY TO THE DNR FOR FUNDING OF THIS PROJECT ON BEHALF OF THE CITY OF HUGO. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. AWARD OF ALTERNATE #2 FOR COMMUNITY ROOM IN NEW PW FACILITY At its March 1, 2004 meeting, Council awarded the contract for the new public works facility to Parkos Construction. Council also awarded Parkos Construction Alternate #1 for the construction 3,200 additional square feet in the equipment garage. Council tabled discussion on the award of Alternate #2 for