2003.08.18 CC Minutes - Laserfiche WebLink

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City Council meeting of August 18, 2003 Page 2 CONSENT AGENDA Miran made motion, Haas seconded, to approve the following Consent Agenda: Approval of Claims Approve Pay Request #3 from Fyles Excavating for Work Completed to Date on the West Oneka Lake Drainage Project Approve Appointment of Smith Schafer as City Auditors for Two Year Extension Approve Performance Review and Salary Matrix Adjustment for PW Worker (Mike Loeffler) Approve Performance Review and Salary Matrix Adjustment for PW Worker (Rob Weldon) Accept Donation from Wilson Tool for the Hugo Fire Department Approve Rescheduling of First Regular Meeting in September to Tuesday, September 2, 2003 Approve Purchase Agreement with Schwieters Bros. for Lots 4 & 5, BEIP Approve Resignation of Tom Jesinski from Historical Commission Approve Charitable Gambling License to HFD Relief Assn for September 13, 2003 Booya Approve Wine and Beer License for St. John's the Baptist Church All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims roster for August 18, 2003 as presented. APPROVE PAY REQUEST #3 FOR FYLES EXCAVATING FOR WORK COMPLETED ON THE WEST ONEKA LAKE DRAINAGE PROJECT Fyles Excavating made application to the City for approval of pay request #3 for work completed to date on the West Oneka Lake Drainage Project. Project Manager Pete Willenbring from WSB Engineers reviewed the application and found it to be consistent with work completed to date on the project. Adoption of the Consent Agenda approved payment to Fyles Excavating in the amount of $6,881.80. APPROVE APPOINTMENT OF SMITH SCHAFER AS CITY AUDITORS FOR TWO YEAR In the fall of 2002, Council directed staff to solicit RFD's for City audit services. Smith Schafer was the low bidder for the 2002 City audit, which was recently presented to Council, and accepted. Council directed staff to solicit cost estimates for a two-year extension on the current City auditing services agreement. Finance Director Ron Otkin received the two-year extension, and Smith Schafer has agreed that their fees will not exceed $9,400 for 2003, and $9,900 for 2004. This is a very reasonable proposed fee, based on the proposal submitted by the six other auditing firms last fall. Adoption of the Consent Agenda approved the appointment of Smith Schafer and Associates for the auditors in 2003 and 2004, subject to the terms outlined in their proposal.