HomeMy WebLinkAbout2001.11.19 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF NOVEMBER 19, 2001
Mayor Fran Miron called the meeting to order at 7:00 pm.
PRESENT: Granger, Haas, Petryk, Miron
City Administrator, Michael Ericson
CD Director, John Rask
City Attorney, Dave Snyder
City Engineer, Dave Mitchell
City Clerk, Mary Ann Creager
ABSENT: Frank Puleo
CITY COUNCIL MINUTES FOR NOVEMBER 5.2001
Haas made motion, Granger seconded, to approve the minutes for the City Council meeting of
November 5, 2001 as presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
Delete Item H1 (Award Bid for Audio Visual Equipment for Council Chambers)
Miron made motion, Haas seconded, to set agenda for the meeting of November 19, 2001 as amended.
All aye. Motion Carried.
CONSENT AGENDA
Haas made motion, Granger seconded, to approve the following Consent Agenda:
Approval of Claims
Approve Change Order for Well House No. 3
Approve Membership Renewals for Health Insurance
Approve Pay Request for Work Completed on the New City Hall (Mark Haug Const.)
Approve Pay Request for Work Completed on Water Storage Tank No. 3 (Landmark Structures)
Approve Charitable Gambling License for the American Legion Post 620
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims for November 5, 2001 as presented.
APPROVE CHANGE ORDER FOR WELL HOUSE NO.3
City Engineer Dave Mitchell reviewed a Change Order request from Municipal Builders, Inc., to
replace the existing meter sockets and risers on the electrical services. The purpose of the Change
Order would be to eliminate the possibility of breakage and delays during installation of the new dual
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disconnect panel. The cost of the Change Order is $850.50. Adoption of the Consent accepted the City
Engineer's recommendation and approved the Change Order for well house No. 3.
APPROVE MEMBERSHIP RENEWALS FOR HEALTH INSURANCE POOL
Finance Director Ron Otkin received the City employees' annual membership renewal in a health
insurance pool. Adoption of the Consent approved the annual membership renewal in a health
insurance pool with the Southwest and West Central Service Cooperative.
APPROVE PAY REQUEST FOR WORK COMPLETED ON NEW CITY HALL (MARK
HAUG CONSTRUCTION)
City Hall architect Bob Russek received a payment request from Mark Haug Construction for work
completed to date on the new City Hall, and recommended Council authorize payment in the amount of
$263,150. Adoption of the Consent Agenda approved the payment to Mark Haug in the amount of
$263,150.
APPROVE PAY REQUEST FOR WORK COMPLETED ON WATER STORAGE TANK NO.3
(LANDMARK STRUCTURES)
City Engineer Dave Mitchell received a payment request from Landmark Structures, Inc., for work
completed to date on water storage tank No. 3, and recommended Council authorize payment in the
amount of $351,155.62. Adoption of the Consent Agenda approved the payment to Landmark
Structures, Inc., in the amount of $351,155.62.
APPROVE CHARITABLE GAMBLING LICENSE (AMERICAN LEGION POST #6201
The American Legion Post #620 made application to the City for a charitable gambling license to sell
pulltabs at its establishment located at 5736 147" Street North. Adoption of the Consent Agenda
approved renewal of the charitable gambling license for the American Legion Post #620 to sell pull tabs
at 5736 147" Street as requested.
HUGO LAND DEVELOPMENT (MN UNION BLDRS) INDUSTRIAL REVENUE BONDS
At its September 5, 2001 meeting, the City Council approved an inducement resolution giving
preliminary approval for the issuance of industrial revenue bonds and authorizing the submission of an
application to the Minnesota Department of Finance. Bond counsel Mary Ippel from Briggs and
Morgan reviewed the application and bond documents and found them to be in order. City staff
recommended Council approve the issuance and sale of industrial revenue bonds in the amount of
$6,550,000, subject to final approval by the City's bond counsel. Mayor Miron opened the public
hearing at 7:14 pm, and there were no oral or written comments. CD Director John Rask stated that
according to compnay officials, there wold be 100new jobs created and and additional 50 in the field.
Miron made motion, Haas seconded, to adopt RESOLUTION 2001-69, AUTHORIZING THE
ISSUANCE AND SALE OF $6,550,000 INDUSTRIAL DEVELOPMENT REVENUE BONDS,
SERIES 2001 TO FINANCE A PROJECT (MN UNION BUILDERS).
VOTING AYE: Granger, Haas, Petryk, Miron Motion Carried.
City Council meeting of November 19, 2001
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CABLING AND TELEPHONE SYSTEM FOR NEW CITY HALL
For the past several months, staff has met with vendors to develop and design the new cabling and
telephone system for the new City Hall. City staff received six bids for the telephone and cabling work
for the new City Hall, and recommended that Computer Integrated Technologies (CIT) be awarded the
bid for the telephone system and cable work at a combined low bid of $25,649.46.
Granger made motion, Petryk seconded, to award the cabling and telephone system for the new City
Hall to CIT at a cost of $25,649.46.
All aye. Motion Carried.
FURNITURE, FIXTURES, AND EQUIPMENT FOR NEW CITY HALL
At its November 5, 2001 meeting, the Council considered the low bid of $110,824.24 that had been
submitted by Casper Systems for the furniture, fixtures, and equipment for the new City Hall. City
Attorney Dave Snyder recommended Council give Casper Systems 11 more days, until November 16,
2001, to provide the City Hall Building Committee with specific products list and samples. On
November 9, 2001, the Committee reviewed with Casper representatives, chair samples and catalog
samples of all FF&E. Mike Granger, member of the Committee, stated that they were not satisfied that
the product list is that which was specified.
Miron made motion, Haas seconded, directing staff to rebid the furniture, fixtures, and equipment for
the new City Hall, with more specific description, including manufacturers of all FF&E.
All aye. Motion Carried.
JD2 JOINT PROPOSAL FOR FUNDING
Rice Creek Watershed District engineer Emmons and Olivier Resources held a meeting on November
1, 2001, and invited the City of Forest Lake, City of Hugo, and Washington County officials to discuss
the proposed culvert replacement work for JD2. Greg Felt from the Washington County Engineering
Department suggested that the projects be done as one project and packaged in a funding request to the
State of Minnesota. This funding proposal was discussed by the JD2 Blue Ribbon Task Force at its
November 13, 2001 meeting, and it unanimously recommended that all respective agencies endorse the
funding proposal and Joint Powers Agreement to complete the work. City staff will share additional
information at the Council meeting.
Miron made motion, Granger seconded, that the Council endorse the project's funding proposal and
authorized staff to enter into an agreement to solicit funds from the State of Minnesota to finance the
culvert replacement work. A resolution outlining this direction will be drafted for Council review.
All aye. Motion Carried.
2002 BUDGET UPDATE AND SALARY MATRIX REVIEW
Paul Ness from Helping Minnesota Cities, Inc., was present to discuss with Council the proposed
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modifications to the City employee salary matrix, which was authorized by Council in September 2001.
Council was provided an update on the 2002 budget indicating how the new salary matrix would affect
the budget.
Haas made motion, Miron seconded, that the City adopt Option A of the 2002 salary matrix and
incorporate into the 2002 budget. Staff is directed to refine the proposed budget numbers to reflect a
0% increase in the City's 2002 budget.
All aye. Motion Carried.
Paul Ness was directed to review the City's employee benefit package and report back to the Council.
Miron made motion, Granger seconded, directing staff to reword the LMC letter dealing with property
taxes for the Mayor's signature to include in the City's next newsletter.
All aye. Motion Carried.
APPOINTMENT OF NEW FIRE CHIEF
At its September 17, 2001 meeting, the Council created a Fire Chief Selection Committee, and
appointed Council member Becky Petryk, Fire Chief Joe McMahon, former City Council member Jim
Leroux, and City Administrator Mike Ericson to serve on the Committee. The Committee reviewed the
seven applicants for the position of Fire Chief, who met the minimum requirements, as well as the peer
reviews for each of the seven applicants. After considerable discussion, the Fire Chief Selection
Committee unanimously agreed to recommend the appointment of Jadon 011ila as the new Fire Chief
for the Hugo Fire Dept.
Miron made motion, Haas seconded, directing staff to schedule City Council interviews of the top two
candidates for the Fire Chief position, Jadon 011ila and Jim Compton.
All aye. Motion Carried.
WASHINGTON4UMSEY COUNTY PUBLIC REFUSE COLLECTION
City Administrator Mike Ericson attended a joint meeting of the Ramsey and Washington Counties
solid waste advisory boards at which the topic of public refuse collection was discussed. The issue of
organized public refuse collection was discussed by the advisory boards, which are the actual county
boards who serve the citizens of Ramsey and Washington Counties, respectively. The collective boards
agreed to extend until March 2002 the opportunity to take public comment on the issue. Refuse haulers
and the county's publicly subsidized RDF (refuse derived fuel) plant in Newport, MN., will be affected
by the outcome. No formal Council action was required.
METRO GREENWAY AND PLANNING GRANT PROGRAM
The City received a grant application from the MnDNR's metro greenways program whereby the City
could solicit for grant dollars to fund corridor greenway projects. CD Director John Rask discussed the
opportunity to make application for grant funds for the Everton/Elmcrest neighborhood. Because the
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Council could not decide on a particular project to fund, and the grant would require the City to match
the grant dollar for dollar (or $30,000), no Council action was taken on this issue. Staff will continue to
research potential projects.
JD2 COST AND DISBURSEMENTS
City Attorney Dave Snyder provided the Council an update on the cost and disbursements to date for
the JD2 lawsuit court fees that the City must pay as part of the lawsuit. The City has filed a
memorandum with the courts, and Judge Stephen Muehlberg will make a fianl decision.
DECEMBER 1. 2001 JOINT MEETING WITH COUNCIL AND PLANNING COMMISSION
Staff reviewed the agenda for the December 1, 2001 joint meeting with the Planning Commission with
Council.
Miron made motion, Granger seconded, that the joint meeting for December 1, 2001 be scheduled as
follows: work with facilitator Barbara Strandell from 9:00 am until 11:00, and work on the land use
ordinance from 11:00 am until 2:00 pm.
All aye. Motion Carried.
A box lunch will be served at noon. Staff will invite previous Planning Commission applicants to this
meeting, along with local legislators and the City's Washington County Commissioner.
ADJOURNMENT
Haas made motion, Petryk seconded, to adjourn at 9:25 pm.
All aye. Motion Carried.
Mary tereager ,✓�.
City C