1996.10.29 CC Minutes - Special Council meeting

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AENUTES FOR THE HUGO CITY COUNCEL MEETING OF OCTOBER 29, 19% The meeting was called to order by Mayor Fran Miron at 7:50 PM. PRESENT: Agness, Barnes, Goiffon, Leroux, Miron City Administrator, Robert Museus City Finance Director, Ron Otkin City Public Works Director, Mike Kriz City Engineer, Tom Angus This special meeting was called to discuss the following issues: 1. Consider capital improvements and major street work to be performed in the City in 1997. 2. Review of proposed 5 -year capital improvement plan requested by the Metropolitan Council. 3. Consider a staff report recommending the establishment of a water meter replacement program in the City. The Council fust considered the City's Maintenance Supervisor's recommendation for sealcoating, graveling, and crack filling work to be performed in 1997, at a total estimated cost of $76,000.00. Roads proposed for sealcoating were generally constructed during the period of 1992 and 1993. 165th Street, between Elmcrest Avenue and Forest Blvd., and Elmcrest Avenue, from Frenchman Road to 180th Street were recommended for graveling. The Elmcrest Avenue gravel project will be done in conjunction with the City of Lino Lakes, as this is a shared street. $5,000 is record to be set aside for crack filling in 1997. Currently, City streets have all been crack filled, and the amount of money to be set aside is to handle the additional requirements that may occur during the coming year. The impact of the recommended maintenance work on the City's 1997 budget will be to increase the materials account by $8,000. The City's Finance Director indicated that he could do this, potentially, through savings in the County contract account. The Council indicated that changes to the budget should be made, and presented as part of the final budget approval process. The City's Maintenance Supervisor then briefly went over a list of streets that he had prepared that will require capital improvements in the future, to include reconstruction, overlays, and drainage improvements. The City Administrator stated that the City will need a capital improvement program for streets. The Council directed the City Engineer to prepare a scope of work and cost estimate for conducting an evaluation of City streets and establish condition ratings for prioritizing work effort. It was mutually agreed that this scope of work will be provided in April, 1997, and the Council will use this information on their road tour, after spring thaw. The City Administrator reviewed the proposed 1997 capital improvement plan with the Council. This plan was generated Som a priority -setting process previously conducted by