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Concession Stand <br />TO: City of Hugo Parks, Recreation and Open Space Commission <br />FROM: Shayla Syverson, Parks Planner <br />DATE: April 18, 2014 for the Parks Commission Meeting of April 23, 2014 <br />1 INTRODUCTION <br />At the meeting of March 26, 2014, the Parks Commission shared an interest in providing a concession <br />stand at Hanifl Fields Athletic Park. Staff was directed to research operation of the concession stand. <br />2 PREVIOUS CONCESSION STAND USE <br />2.1 HUGO LIONS CLUB PARTNERSHIP <br />During the summers of 2011 and 2012, the Hugo Lions Club (Lions) operated the concession stand with <br />assistance from the White Bear Soccer Club (WBSC). The Lions handled the permits, inventory, and <br />finances. WBSC provided the volunteers to staff the concession stand. According to the City's <br />agreement with the Lions, volunteer organizations were to receive at least 50% of the profits made by <br />the concession stand at the time of their service. <br />2.2 FEEDBACK <br />WBSC offered feedback that the challenge of coordinating volunteers was not offset by the funds raised <br />by their organization. They would be willing to advertise the volunteer opportunity to WBSC members, <br />but do not want to be in charge of staffing. WBSC also advised that the stand only be open on evenings <br />when 6 or more games are being played and not on the weekends. The Lions shared that having signage <br />by the fields dramatically increased their sales. The items that were purchased the most were water <br />and sports drinks. Food in general, was not as popular. They highly advised against perishable food <br />items as it is difficult to manage. <br />3 CONCESSION STAND OPERATION <br />The Parks Commission has shared an interest in operating the concession stand as a service to the <br />community. The general concept for the concession stand would be to create a staff position to run the <br />stand and that profits should cover costs. The Lions and WBSC would continue to operate the <br />concession stand at their tournaments and other special events. <br />3.1 STAFFING <br />The spring season runs from May 1 to July 31. At this time, the concession stand would be staffed on <br />Monday, Tuesday, Wednesday, or Thursday evenings when 6+ games are planned to be held. WBSC <br />