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68 <br />Cit of <br />�iugo <br />To: Hugo City Council <br />From: City Clerk Michele Lindau <br />Memorandum <br />Date: June 30, 2016 <br />Re: Special Event Permit for Wilson Tool Company Picnic on Saturday, August 13, 2016 <br />Wilson Tool has applied for a Special Event Permit to hold their annual company picnic. <br />This year, they will be celebrating their 50" anniversary. This event requires a Special <br />Event Permit approved by Council because there will be amplified sound, alcohol will be <br />served, and approximately 1,200 — 2,000 people are expected to attend. The event is <br />free of charge for past and present employees, families of Wilson Tool, Inc, and special <br />guests including the City Council. The event will be held at the Hanifl Fields and Shelter, <br />and the Rice Lake Centre will be used for the preparation of food and event activities. <br />There is sufficient parking on site. <br />Food and alcohol will be served free of charge. Because it is a private event, no permit <br />from Washington County Health Department is necessary for the serving of food. The <br />Hugo Lions Club has made application to the City for a Temporary Liquor License to <br />serve beer and wine coolers during the event, and the Lions have provided the proper <br />insurance. Four Washington County Sheriff Deputies have been secured to patrol the <br />event. One or two nurses employed by Wilson Tool will be on-site, and there will be six <br />massage therapists. Approximately 60 other individuals will be working the event. <br />Approximately 20 tents ranging in size from 10' X 10' to 40' X 80' will be rented and <br />installed by the rental company. Porta -potties, hand washing stations, and trash <br />receptacles will also be provided by Wilson Tool. An amplified PA system for music and <br />announcements will be used throughout the day, and a band will play between 7:30 and <br />midnight. Also this year, they will have a fireworks display at 10 p.m. <br />Wilson Tool has held their annual picnic for several years at Lions Park and for the past <br />year at Hanifl. Staff believes the event is well planned and recommends Council approve <br />the special event permit subject to information provided in the application and the <br />following conditions: <br />CONDITIONS <br />Prior to the Event <br />1. Applicant will provide the City a copy of the signed Hold Harmless Agreement. <br />2. Applicant will obtain all necessary electrical permits for the event. <br />