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BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JULY 6, 2015 <br />D.1 June 13, 2016 Photo and City Administrator Performance Review <br />D.2 June 13, 2016 Executive Session <br />D.3 June 20, 2016 City Council Meeting <br />DA June 27, 2016 CIP Workshop <br />Staff recommends Council approve the above minutes as presented. <br />Presentation of 2015 Audit Report - Jason Miller, Smith Schafer & Associates <br />Jason Miller from the independent accounting firm of Smith Schafer & Associates will present <br />the Hugo City Council with a recap of the audit of City's finances for the 2015 fiscal year. The <br />Council will listen to the presentation from Jason Miller after which questions will be taken. City <br />staff recommends Council formally accept the 2015 City Audit as recommended by Finance <br />Director Ron Otkin. <br />G. 1 Approval of Claims <br />Staff recommends Council approve the Claims Roster as presented. <br />G. 2 Approve Annual Performance Review for Public Works Worker Jeff Maas <br />Jeff Maas was hired by the City of Hugo on July 24, 2006 as a Public Works Worker and has <br />worked for nine years in the Public Works Department. Public Works Director Scott Anderson <br />recommends Council approve the annual performance review for Public Works Worker Jeff Maas. <br />G.3 Approve Annual Performance Review for Community Development Assistant Rachel <br />Leitz <br />Rachel Leitz was hired as a Community Development intern on January 12, 2015. At the July 6, <br />2015 meeting, the Council approved the hiring of Rachel as the new full-time Community <br />Development Assistant with a start date of July 13, 2015. Planner Rachel Juba recommends <br />Council approve the annual performance review for Community Development Assistant Rachel <br />Leitz. <br />G4 Approve Reduction No. 3 in the Letter of Credit for OP3 Prairie Village LLC, Prairie <br />Village 3rd Addition <br />OP3 Prairie Village, developer, has requested the City reduce the letter of credit being held for <br />the Prairie Village 3rd Addition. Senior Engineering Technician Steve Duff has inspected the <br />work and recommends the reduction of the letter of credit being held for the constructed <br />improvements in the Prairie Village 3rd Addition be reduced to $139,300.00 of the original letter <br />of credit $1,393,000.00. <br />