2016.12.05 CC Packet - Laserfiche WebLink

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A. SCOPE OF SERVICES The level of our involvement will include the following Scope of Services ("Basic Services"). Naturally, the scale and scope of our efforts depends upon a Client's needs, a clear understanding of our responsibilities and upon the deliverables required. If we have misinterpreted your needs, please let us know and we will make the necessary adjustments to this Proposal. 1. Project Management and Communication: Landform will: a) Conduct a kickoff meeting with relevant City staff and consultants to review the scope, schedule, responsibilities and deliverables. • The meeting will clarify consultant and staff roles to create and lead a public engagement process to obtain input, guidance and opinions on the desired future of Hugo from commissioners, council members and the public. • One primary outcome of the meeting with be preliminary agreement on the format of the new document in order to make it more graphically robust. • The final document will be developed with the goal of developing an interactive PDF. b) Review exiting materials and documents from the City and Metropolitan Council to establish baseline data. c) Conduct Monthly Team meetings. Team meetings will generally be held at City Hall. d) Bi -weekly calls with City Planner. The call will include and status report as needed. e) Support staff as they lead coordination efforts with Metropolitan Council representatives. Attendance at two meetings is expected to discuss issues that arise before and after the plan submittal. These meetings are intended to ensure that the comprehensive plan issues are addressed to ensure timely review and approval. 2. Community Engagement and Review Process: Landform will: a) Lead kickoff workshop/joint meeting of the Councilors and Commissioners to review the project outline and solidify the goals of the Comprehensive Plan update process. Proposal to Rachel Juba with the City of Hugo 4 2040 Comprehensive Plan Update August 29, 2016 REVISED October 14, 2016