2017.07.05 CC Packet - Laserfiche WebLink

Home

CITY OF EST.1906 Memorandum To: Hugo City Council From: City Clerk Michele Lindau Date: June 29, 2017 Re: Special Event Permit for Wilson Tool Company Picnic on Saturday, August 12, 2017 Wilson Tool has applied for a Special Event Permit to hold their annual company picnic on Saturday, August 12, 2017, between 11 a.m. — 5 p.m. at the Hanifl Fields Shelter and fields. Wilson Tool will also be using the Rice Lake Centre for storage on Saturday. This event requires a Special Event Permit approved by Council because there will be amplified sound, alcohol will be served, and approximately 1,000 people are expected to attend. This is a private event and free of charge to Wilson Tool Employees. There will be catered food, and because it is a private event no permit from Washington County Health Department is necessary for the serving of food. The Hugo Lions Club has made application to the City for a Temporary Liquor License to serve beer and wine coolers during the event, and two Washington County Sheriff Deputies have been secured. Numerous tents ranging in size will be rented and installed by the rental company. Porta - potties, hand washing stations, and trash receptacles will also be provided by Wilson Tool. An amplified PA system for music and announcements will be used throughout the day. Wilson Tool held their annual picnic for several years at Lions Park and held their 50f anniversary celebration last year at Hanifl. Staff believes the event is well planned and recommends Council approve the special event permit subject to the following conditions: CONDITIONS Prior to the Event 1. Applicant will pay the required rental fee for the use of Hanifl Shelter and the Rice Lake Centre. 2. Applicant will provide the City a copy of the signed Hold Harmless Agreement. 3. Applicant will provide the City a copy of the Certificate of Insurance for the event naming the City as additionally insured. 4. Applicant will obtain all necessary electrical permits for the event.