2017.08.21 CC Packet - Laserfiche WebLink

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annual ride event on Saturday, September 23, 2017. Events with over 200 people require a Special Event Permit approved by the City Council and approximately 800 vehicles will be attending this event. Cars, trucks and bikes will begin at Running Aces in Columbus and travel on CSAH4, TH61, CSAH8, and CSAH 7 through Hugo into May Township, Scandia, Marine on St. Croix, and Forest Lake, ending up back at Running Aces. This event benefits the Invisible Wounds Project in supporting the families of our Veterans and fallen heroes. The applicant has secured Washington County Deputies to control intersections throughout the route in Hugo. Staff recommends Council approve the Special Event Permit for the Cruise for Troops event on Saturday, September 23, 2017. G.6 Approve Special Event Permit for Outdoor Church Service at New Life Church on September 10, 2017 David Streitz from New Life Church, 6000 148th Street North, has applied for a Special Event Permit for an outdoor church service on Sunday, September 10, 2017 at 9 a.m. A Special Event Permit is necessary for the amplified sound during the event. This outdoor service will replace their normal one-hour service and approximately 100 people are expected to attend. Staff recommends Council approve the Special Event Permit for New Life Church. G.7 Approve Audit Contract Extension for Smith Schafer & Associates Smith Schafer & Associates has been the auditor of the City's financial statements since first appointed in 2001 for a three year term. The Finance Department has been very pleased with their work and the Council has approved four contract extensions since. Finance Director Ron Otkin recommends Council approve Smith Schafer & Associated as the City's auditor for 2017- 2021 subject to the terms in the proposal submitted to the City. G.8 Approve Encroachment Agreement at 15995 Finley Ave N for Accessory Structure Christopher Clausen, 15995 Finley Avenue North, has applied for an Encroachment Agreement to locate an accessory structure within a drainage and utility easement. Staff recommends Council approve the resolution approving the Encroachment Agreement for 15995 Finley Avenue North. H.1 Discussion on DNR's Public Waters Reclassification of Hardwood Creek At its August 7, 2017, meeting, RCWD Board Manager John Waller spoke to Council on the DNR's decision to put segments of Hardwood Creek back into the public waters inventory. The RCWD recently sent a letter to the DNR requesting proper process be followed prior to the reclassification of these segments. Staff will provide Council an update. K.1 Yellow Ribbon Network Update Council Member Chuck Haas and Council Member Phil Klein will report to Council on the Yellow Ribbon Network activities held recently. L.2 Midyear Budget Workshop on Tuesday August 22, 2017 The Council has scheduled the Midyear Budget Workshop to be held on Tuesday, August 22, 2017 at 3:30 p.m. in the Council Chambers. This has been scheduled as a meeting.