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POLICY RELATING TO THE APPOINTMENT AND REAPPOINTMENT OF CITY OF HUGO PLANNING COMMISSION AND PARK COMMISSION MEMBERS AND THE ESTABLISHMENT OF PERFORMANCE REVIEWS FOR COMMISSION MEMBERS WHEREAS, a positive and productive working relationship between the Council and the Planning and Parks Commissions can only occur if there is a clear understanding of roles, a regular communication system, and a healthy understanding and respect for each other's jobs; and, WHEREAS, the Hugo City Council is the legislative body that develops and implements policies and establishes goals for the community; and, WHEREAS, the primary role of the Planning Commission and Parks Commission is to advise the Council on all planning and park matters as they relate to the implementation of the policies and regulations adopted by the City Council; and, WHEREAS, the City Council desires to appoint commissioners to a four-year term and may advertise for commission candidates at the end of each four-year term; and, WHEREAS, the City Council desires to establish a formal review process for assessing the performance of commission members. NOW, THEREFORE BE IT HEREBY RESOLVED by the City Council of the City of Hugo that this policy shall establish formal procedures for the appointment of Planning Commission and Parks Commission members. Furthermore, this policy establishes a performance review process in which the Council may evaluate the performance of a commission member. 1. Procedure for appointing members. a. The City Council may review the performance of any commissioner at any time during the four-year term. If the Council is not satisfied with the performance of a commissioner, the Council may remove the member and advertise for a vacancy. 2. Performance Evaluation Criteria (The following are examples of performance evaluation criteria, which may serve as a general guide to the Council, and which is not intended to establish an exclusive or mandatory list of criteria or considerations): a. Attendance and level of participation in assisting the commission with its duties. b. Knowledge and understanding of the commission's roles and responsibilities.