2018.03.19 CC Minutes - Laserfiche WebLink

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Hugo City Council Meeting Minutes for March 19,2018 Page 3 of 7 Approve Annual Performance Review for Finance Director Ron Otkin Ron Otkin was hired as the City's Finance Director on April 3, 1989. For the past 29 years, Ron has conducted duties related to the City's Finance Department which includes the annual preparation of the City's budget as well as financing of public improvement projects and accounts payable and accounts receivable. Adoption of the Consent Agenda approved the annual performance review for Finance Director Ron Otkin. Approve Special Event Permit for Yobbie and Whitaker Wedding on August 18, 2018 Wedding Planner Rita Swanson had applied for a Special Event Permit for the wedding of Erika Yobbie & Grant Whitaker at their home located at 7195 137th Street North. A Special Event Permit is typically not required for weddings; however, the applicant is requesting to use the Hanifl Fields parking area for vendor parking during the event. Adoption of the Consent Agenda approved the Special Event Permit for the Yobbie/Whitaker wedding on August 18, 2018. Approve Finance Coordinator Position in the City's Finance Department Finance Director Ron Otkin had begun work on a transition plan for when he retires by establishing a Finance Coordinator mid-level position. This position would involve supervising of clerks in the department and becoming familiar with the duties of the Finance Director. Adoption of the Consent Agenda approved the Finance Coordinator position at Pay Grade 8. Approve Appointment of Accounting Clerk Anna Wobse as the New Finance Coordinator Anna Wobse has worked for the City of Hugo as the Accounting Clerk since November, 2008, under the direction of Finance Director Ron Otkin. With Anna's experience, she is qualified and will-suited for the Finance Coordinator position. Adoption of the Consent Agenda approved the appointment of Anna Wobse as the new Finance Coordinator for the City of Hugo. Approve Return of Excess TIF to Washington County for Redistribution The Bald Eagle TIF District was scheduled to be decertified next year when the final note payment is made in February. Any monies left in the TIF Fund (Excess TIF) must be sent to the County for redistribution to the taxing jurisdictions. However, the City can send some of the excess TIF to the County prior to decertification. Staff recommended that the City remit $350,000 of this excess TIF to the County this year. The remaining balance in the TIF Fund would be used for cash flow purposes. Based on the City's share of the tax rate, the City will receive approximately $141,000 back from the County. The balance would be shared by the City, County and School District. Although these funds can then be used for any purpose, the School District will break even as their state aids will be reduced by the amount they receive. Adoption of the Consent Agenda approved the remittance of$350,000 of excess TIF to Washington County for redistribution.