2018.09.04 CC Packet - Laserfiche WebLink

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BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING TUESDAY, SEPTEMBER 4, 2018 D.1 August 20, 2018 Council Meeting D.2 August 23, 2018 White Bear Area Chamber Breakfast Staff recommends Council approve the above meeting minutes as presented. G.1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. G.2 Approve Resignation of Hugo Firefighter Andy Churchill Firefighter Andy Churchill has submitted his letter of resignation after serving 14 years on the Hugo Fire Department. Staff recommends Council approve the resignation of Firefighter Andy Churchill effective November 1, 2018. G.3 Approve Special Event Permit for the Hugo American Legion Craft Show and Oktoberfest The Hugo American Legion has applied for a Special Event Permit to hold a craft show and Oktoberfest on Saturday, October 6, 2018. A Special Event Permit approved by Council is necessary because alcohol will be sold outdoors, there may be more than 200 people in attendance, it will extend after dark, and there will be amplified music. Attendance will be spread out during the day from 9 a.m. to 9 p.m. The event will consist of approximately 60 vendors, some inside the building and others out in the parking lot area. There will be a DJ, food vendors, and a beanbag tournament. Since the Hugo Fire Department is holding their open house on the same day, staff anticipates there may be limited parking. The applicant has reached out to MGM and Kidz Place Daycare and has been given permission for attendees to park in their lots. Staff recommends Council approve the Special Event Permit for the Hugo American Legion to hold a craft show and Oktoberfest on Saturday, October 6, 2018. GA Approve Pay Request No. 3 and 4 to Diversified Construction Services for Replacement of Fire Hall Roof Diversified Construction Services has submitted Pay Requests No. 3 and 4, which is the final pay request. Diversified performed the work on the replacement of the Fire Hall roof and rooftop equipment. Building Official Chuck Preisler has inspected the work and determined it has been satisfactorily completed. Staff recommends Council approve Pay Request No. 3 in the amount of $8,481.85 and Pay Request No. 4 in the amount of $8,977.50 to Diversified Construction Services. G.5 Approve Advertisement for Community Development Assistant At its meeting on July 2, 2018, Council approved the resignation of Community Development Assistant Rachel Leitz. Staff recommends Council approve the advertisement for a new Community Development Assistant.