2018.09.17 CC Packet - Laserfiche WebLink

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City of Hugo Position Title: Finance and Public Works Administrative Assistant Department: Finance and Public Works Department Immediate Supervisor's Title: Finance Coordinator and Public Works Director Pay Grade: 4 Purpose Perform non -supervisory accounting and clerical duties for the Finance Department and provide clerical support to the Public Works Department. Organizational Relationships Reports to: Finance Coordinator and Public Works Director Communicate with: Department heads and other City employees. Supervises: None Receives work assignments from: Finance Coordinator and Public Works Director ESSENTIAL FUNCTIONS Finance Department Sup!) ort • Computerize accounts payable claims and prepare journal entries. • Prepare accounts payable checks for signatures and distribution. • Update vendor master list. • Maintain electronic and paper document filing systems. • Reconcile and prepare fiscal year 1099 and additional reporting forms. • Assist Finance Department with other duties as assigned. Public Works Depwrtment Su port • Provide office, clerical, and administrative support to the Public Works/Engineering Department. • Receive incoming telephone calls and respond to questions, complaints, or requests regarding Public Works/Engineering Department procedures, regulations, operations or services and direct inquires to department personnel as needed. • Perform general office duties; including ordering of office supplies and routine maintenance supplies for all department personnel. • Maintain work order log and track progress. • Assist with the development and maintenance of departmental information on City website. • Maintain electronic and paper document filing systems. • Audit employee time cards for legitimacy and accuracy. • Assist Public Works Director and Senior Engineering Technician with other duties as assigned.