2018.09.17 CC Packet - Laserfiche WebLink

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CI-FY OF I.i * $ Special Event Permit EST. 1906 Memorandum To: City Administrator Bryan Bear From: City Clerk Michele Lindau Date: September 13, 2018 for the September 17, 2018 City Council meeting Re: Special Event Permit for Halloween Event "Hellwoods" 1. BACKGROUND: Hugo City Code requires a Special Event Permit approved by Council for any event that expects over 200 people in attendance, includes amplified music or sound, and/or extends after dusk. 2. DESCRIPTION OF EVENT: "Hellwoods" is a Halloween event to take place on the Woodloch Stable (Ramberg) property, 5676 170th Street North, and on approximately 35 acres of the Macalus property adjacent to the activity area on the Ramberg site. The event will take place from September 28th to October 31' and is expected to draw approximately 2,500 people during that time. "Hellwoods" is for individuals 14+ years of age and consists of a 35-45 minute haunted walk through the woods on an established trail. From Sunday -Thursday beginning on September 28, the haunted trail will be open from 7:30 p.m. with no entry after 10 p.m. On Fridays, Saturdays, and Wednesday, October 31' (Halloween), no entry will be permitted after 11 p.m. All visitors will be off the premises by midnight. Below are details of the event. *Cost Admission fee for the Woods of Terror will be $25/person. There is no charge for parking. a Traffic Parking on the site should be sufficient to move cars off the street and into the parking lot efficiently. If there are issues with traffic backup on 170th Street, the City will require an amendment to their plan to provide for more parking and/or more parking attendants. There will be a lighted walkway from the lot to the activity area. a Parking The parking lot will be located on the event property. Parking will be prohibited along 170th Street and the applicant will locate an overflow parking area on the site for staff approval.