2019.09.03 CC Packet - Laserfiche WebLink

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Hugo City Council Meeting Minutes for August 19, 2019 Page 3 of 6 certified through July 31, 2019, on the 130th Street Improvement Project. Phase 1 was substantially complete and open to traffic and the contractor had moved along to Phase 2. Adoption of the Consent Agenda approved the payment to Dresel Contracting in the amount of $709,814.04. Approve Special Event Permit for the Depot Church Family Block Party on September 8, 2019 Pastor Jenny Sung from the Depot Church had submitted an application for a Special Event Permit to hold a Family Block Party at the Oneka Elementary School on Sunday, September 8, 2019, from 4-7 p.m. A SEP was required to be approved by Council because there could be up to 200 people in attendance, and there would be amplified sound. Adoption of the Consent Agenda approved the Special Event permit for the Depot Church Family Picnic. Elmcrest Avenue/Cedar Street Improvement Proiect with Lino Lakes At its March 18, 2019 meeting, the Council approved a Joint Powers Agreement with the City of Lino Lakes for the paving of sections of 24th Avenue/Elmcrest Avenue and East Cedar Street in Lino Lakes. The bid opening for the project was scheduled for Thursday, August 15, 2019, at 11 a.m. at the City of Lino Lakes. The bids came in 23% higher than anticipated. The engineer's estimate was $598,303 for the entire project. ($161,258 for Hugo and $437,045 for Lino Lakes). City Engineer Mark Erichson explained the engineer's estimate had been reduced due to changes in the project. Four bids were received ranging from $777,551.60 - $892,514.46 with the low bid from TA Schifsky & Sons, Inc. Hugo's portion from TA Schifsky was $211,959, which was slightly higher than the first estimate of $246,000. Overall for the entire project, the bids were considerable higher, which Erichson stated he expected due to unavailable workforce and contractors did not have the capacity to do the work. The Council was being asked to accept the bids and award the contract or reject all bids. Erichson stated he was unsure what direction the City of Lino Lakes would go, but both cities needed to approve the bids for the contract to be awarded. Weidt questioned what the delay was in getting the project bid. Erichson replied that Lino Lakes' scope was more substantial with drainage, soils, and property rights issues. Klein questioned whether there was a safety issue if the project was not done this year. Erichson replied there were no proposed drainage issues as part of the project and no safety issues. Petryk asked, if Hugo finds the bids unacceptable, would it void the Joint Powers Agreement with Lino Lakes. Erichson stated be believed that if Hugo rejected the bids, Lino Lakes would likely do the same. If Hugo accepted them, Lino Lakes may still reject them. Haas stated he would not object to moving forward with the project. It would be easier for Public Works to maintain the roadway and for residents to drive on it. Klein concurred with Haas saying the residents should not have to deal with the mud and gravel for another year.