2019.09.16 CC Packet - Laserfiche WebLink

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BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING MONDAY, SEPTEMBER 16, 2019 DA Minutes from the September 3, 2019, City Council Meeting D.2 Minutes from the September 5, 2019, Midyear Budget Workshop D.3 Minutes from the September 7, 2019, Breakfast on the Farm DA Minutes from the September 10, 2019, HBA Networking Breakfast Staff recommends Council approve the above meeting minutes as presented. G.1 Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. G.2 Approve Annual Performance Review for City Clerk Michele Lindau Michele Lindau was hired as the new City Clerk in the City of Hugo on January 1, 2008. Michele was originally hired by the City of Hugo as a part time employee in 1997 and a full time employee beginning May 1, 1999. City Administrator Bryan Bear recommends Council approve the annual performance review for City Clerk Michele Lindau. G.3 Approve Annual Performance Review for Public Works Worker Paul Christianson Paul Christianson was hired as a Public Works Worker on September 27, 2004. Public Works Director Scott Anderson recommends Council approve the annual performance review for Public Works Worker Paul Christianson. GA Approve Annual Performance Review for Finance and Public Works Administrative Assistant Amber Lozier Amber Lozier was hired as the Finance and Public Works Administrative Assistant on October 8, 2018. Amber Lozier had worked for the City as a temporary scanning technician since February, 2015, helping to scan documents for the Laserfiche project. Finance Director Ron Otkin recommends Council approve the Annual Performance Review for Amber Lozier. G.5 Approve Resolution Approving Preliminary Tax Lew for 2020 At its September 5, 2019, mid -year budget workshop, the City Council listened to a presentation from Finance Director Ron Otkin highlighting revenues and expenditures to -date as well as projections for the 2020 fiscal year. It was the consensus of the Council that the 2020 preliminary tax levy include additional funds, over and above the levy needed to keep a flat tax rate, for the potential issuance of bonds to finance improvements to Lions Park. The total proposed 2020 property tax levy of $8,313,784 will push the urban tax rate to 39.221% of tax capacity while the rural tax rate will increase to 35.329% of tax capacity. The Finance Director believes this levy is sufficient to fund the operating and capital budgets in 2020 and meets the objectives of the City Council and recommends the City Council approve the Resolution Approving the Preliminary Tax Levy Payable in 2020.