2019.09.16 CC Packet - Laserfiche WebLink

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CITY OF Special Event Permit EST. 1906 Memorandum To: City Administrator Bryan Bear From: City Clerk Michele Lindau Date: September 12, 2019, for the September 16, 2019, City Council meeting Re: Special Event Permit for Halloween Event "Hellwoods" 1. BACKGROUND: Kenneth Short has applied for a Special Event Permit to hold haunted trail walks, to be known as "Hellwoods" during the month of October at Woodloch Stables and the adjacent Macalus property. Hugo City Code requires a Special Event Permit approved by Council for any event that expects over 200 people in attendance, includes amplified music or sound, and/or extends after dusk. 2. DESCRIPTION OF EVENT: "Hellwoods" is a Halloween event to take place on the Woodloch Stable (Ramberg) property, 5676 170th Street North, and on approximately 35 acres of the Macalus property adjacent to the activity area on the Ramberg site. The event will take place on Fridays and Saturdays during the month of October and possibly Thursday, October 31st and the first weekend in November, dependent on sales. The event is'expected to draw approximately 2,500 people. "Hellwoods" is for individuals 14+ years of age and consists of a 35-45 minute haunted walk through the woods on an established trail. The haunted trail will be open from dust with no entry after 11 p.m. All visitors will be off the premises by midnight. Below are details of the event. • Cost Admission fee for the Woods of Terror will be $20/person. There is no charge for parking. • Traffic/Parking Parking on the site should be sufficient to move cars off the street and into the parking lot efficiently. The parking lot will be located on the event property. Parking will be prohibited along 170th Street. If there are issues with traffic backup on 170th Street, the City will require an amendment to their plan to provide for more parking and/or more parking attendants. There will be a lighted walkway from the lot to the activity area.